Commercial Secretary

4 days ago

Cape Town, South Africa Dante Personnel Full time

Western Cape, Cape Town - CBD
- 350 000 p/a (CTC includes: Medical Aid, Provident fund, Life cover, Disability cover, Funeral benefit,, Negotiable)

**COMMERCIAL SECRETARY - CAPE TOWN CBD**

**R 350 000 p/a DEPENDING ON EXPERIENCE**

**Minimum requirements**:

- Matric essential
- 3 plus years' experience as a secretary in a Corporate Law firm
- Excellent knowledge of MS Word programmes (more specifically Office 365)
- Basic knowledge on Aderant Expert (CMS) accounting system is advantageous
- Knowledge of FileSite is advantageous
- Experience in both Commercial and Litigation practices advantageous
- Strong administration and organisational skills in order to manage multiple professionals practice (diary management, answering telephone calls and tracking messages in the absence of professionals)
- Formatting and incorporating amendments into legal
documents
- Maintaining/updating client contact details
- Capturing timesheets of multiple professionals
- Preparing resource and client files
- Preparing pre-bills and billing memos (sending same to clients)
- Managing debtors with the accounts department and clients
- FICA administration: ensuring FICA requirements are complete by guiding clients through process and following up on FICA requests
- Some copy typing of a wide range of documents (agreements, letters, circulars, legal opinions, etc.)
- General office and personal administration
- Filing (both electronic and hard copy)
- Strong dictation typing skills
- Diarising litigation filing dates and following up with professionals
- Basic litigation drafting, i.e. notices and filing sheets
- Preparing court bundles
- Must be well-organised and conscientious
Strong communication skills (verbal and
written)
- Strong administration and organisational skills in order to manage professionals' practice
- Display attention to detail
- Good interpersonal skills
- Maintain high standards of confidentiality
- Honesty, reliability and punctuality
- Take initiative and be diligent
Ability to multi-task
- Proactive and take initiative
Ability to work well under pressure
- Excellent client relationship skills
- Excellent time management skills
- Neat and organized

**Consultant**:
**Stephnie Taljaard**
**- Dante Personnel**
**Cape Town**
***

***
- For more information please contact:

- Stephnie Taljaard

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