Results Administrator

**Vega School** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE)

**The IIE Vega School, Online Centre has vacancies for a Results Administrator based at Waterfall National Office.**

**Job Purpose**:
Under the management of the Senior Results Co-ordinator, the Results Administrator is responsible for all of the administrative functions of the Results Centre which forms part of the non-student facing Academic Operations Department.

This includes maintaining, capturing, verifying, and releasing of all academic results, and arranging moderation of assessments. The Results Administrator assists with the lifecycle of the assessment process from the point of when the assessments have been reconciled after being written or submitted for marking, through to moderation preparation and the results capture process.

The Results Administrator must maintain compliance in all areas of Assessment Strategy and Policy applicable to the Results Centre.
**Working Hours**:
08:00 - 17:00 Monday to Friday

**Education**:

- Grade 12
- Minimum of a Higher Certificate (NQF level 5), National Diploma (NQF level 6) or above in administration will be advantageous.

**Competencies Required**:

- Advanced Interpersonal and Communications skills
- Computer and System Proficiency
- Planning & Time Management Skills
- Results Driven and able to handle pressure
- Highly Ethical
- Systematic with an Eye for Detail
- Advanced Administrative and Organisational skills

**Work Experience**:

- Minimum of 2 years administrative experience

**Key Performance Areas**: Credit Accumulation**
- Assists with the capturing of students' automatic credits on the academic system
- Ensures that all data entries for the summative assessment calculation have been complied with
- Ensures that the summative assessment outcome is correct and thereafter is responsible for the release of these results on the student portal

**Post Assessment Mark Collation**
- Co-ordinates the marking process with lecturers and ensures these marking deadlines are adhered to and managed according to the timeline
- Co-ordinates the marking deadlines with the relevant Programme Manager to ensure there are no delays in the process
- Captures the results / imports result capture sheets into the academic system
- Completes regular audits on all activity logs relating to the marking process and ensures that all scripts are accounted for at any given point in time
- Ensures that all Integrated Curriculum Engagement (ICE) results are captured by the lecturer outside the system
- Facilitates the process of Individual Integrated Curriculum Engagement (ICE) task marking by managing the milestone dates with lecturers
- Proactively applies early detection mechanisms to ensure that student queries relating to results discrepancies are mínimal during peak assessment time
- Verifies scripts received against the marks captured on the mark sheet for the Online Centre and submits the mark sheet to the Online Centre for processing on the academic system thereafter

**Cumulative Assessment Mark Release (Formative)**
- Captures all formative assessment results
- Compiles the Question by Question analysis when requested
- Ensures that all results entries captured for the Cumulative Assessment (CASS) calculation have been complied with
- Ensures that the cumulative assessment determination results also include ICE (Integrated Curriculum Engagement) assessment results

**Internal Moderation**
- Supports the campus Academic department in accessing scripts required for the internal moderation and decentralised marking process, as well as for the marking centre
- Assists with the selecting and scanning of scripts for moderation and completing the activity logs pertaining to the steps involved in results processing, moderation and storage of an assessment
- Liaises with the relevant Programme Manager responsible for deciding which scripts are moderated, and once confirmed, prepares all documents required for the moderation process to take place
- Updates the Internal Moderation Tracking Grid accurately and timeously

**External Moderation**
- Assists with scanning necessary scripts and uploading them on to the moderation tracking system and assigning this to the relevant Central Academic Team (CAT) member
- Completes the Moderation Control Sheet (MCS) to be included with every set of External moderation
- Ensures that the Moderation Control Sheet (MCS) and scripts/Portfolios of Evidence (POE's) are attached and assigned to the relevant Central Academic Team (CAT) and the Head of Programme (HOP) outcome is actioned correctly as per the release instruction on the MCS at campus level
- Updates the External Moderat