Senior Leal Secretary

1 week ago

City of Johannesburg Gauteng, South Africa AGC Recruitment Full time

Senior Leal Secretary - Johannesburg

**Main purpose of the job**:
**Key responsibilities**:

- Type, check and file legal documentation & correspondence using the firm’s standard templates.
- Check documentation, Re-format and re-phrase where necessary.
- Index and paginate documents.
- Scan relevant documentation into File Site under matter number.
- File all documentation and relevant correspondence in date and time order.
- Print out pro forma invoices for verification and checking by fee earners.
- Make amendments to time and narratives as required.
- Submit invoices for final sign off and distribution.
- Follow up with clients after 30 days to collect invoice payments and keep a log of all client contact.
- Escalate problematic invoice payment problems to fee earners in need and monitor and record payment status.
- Escalate outstanding invoice payments to Finance Credit Control after 90 days.
- Check and assist Finance with account allocations in need.
- Process expenses as authorised.
- Open up matters for new clients on e-works and collect all the requisite client details and documentation.
- Answer and screen telephone calls, take messages and greet clients.
- Schedule and confirm diary appointments as requested.

**Qualifications and Requirements**
- Matric qualification
- At least 3-5 years’ Legal Secretarial work experience
- Must be able to work independently and manage a correspondent desk without supervision
- Financial acumen and understanding of legal bookkeeping / invoices
- Dictaphone typing.
- Must have a working knowledge of Caselines and legal accounting software’s
- Must be fluent in both English and afrikaans
- Excellent oral and written communication skills and ability to work under pressure
- Ability to work with a team of Attorney’s and others in the firm
- The ability to prioritize tasks and meet deadlines
- Attention to detail

Market related salary offered

**_ Brought to you by AGC Recruitment_

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