Invoicing Administrator

7 days ago

Secunda, South Africa Fempower Personnel Full time

Mpumalanga
- ,
- Secunda
- (Market related)
- An opportunity is available for an Invoice Administrator to be based in the Secunda, Mpumalanga area. This will be a FTC for 8 months.
- Requirements:

- 2 to 5 years’ sales and recruitment administration experience
- Computer literate (MS Office: Excel, Word, PowerPoint, Outlook)
- Valid driver’s license and own vehicle (essential)
- Speak and write English formally and professionally
- Third language will be an advantage
- Ability to communicate and work closely with staff and Management
- Willing to work under extreme pressure and sense of urgency
- Accurate invoicing
- Reporting and data capturing
- Knowledge of generating Purchase Order’s on the system
- Knowledge of Sasol account administration and invoicing duties
- Ability to work towards deadlines and in a team
- Ability to work at fast pace
- Remain self-motivated and use initiative at all times

Duties and Responsibilities:

- Ensure that all documentation is up to system standard as well as policies and procedures based on specific functions
- Assist with wage or invoice queries from branch level to inform Head Office
- Record and update the invoice tracking sheet (JCC lists) on Excel on a regular basis, including shutdown
- and updating of services on the entry sheets (including Shutdown)
- Printing of invoices received from Head Office
- Printing JCC’s and H1 reports for Sandton, Sasolburg, Secunda and shutdown to be submitted to the client for approval
- Submitting JCC’s with supporting documents to Sasolburg, Sandton, Secunda and shutdown clients for approval
- Record keeping, updating and daily follow up on outstanding JCC’s submitted to Sandton, Sasolburg and Secunda including shutdown
- Assist with the Excel sheet for payments received from client
- Filing and general admin duties
- Perform purchase order recons on the Sasol accounts
- Assist with duties concerning Ariba when needed
- Handle and assist with Sasol audit findings as and when requested and the follow up thereof
- Assisting with Secunda shutdown invoicing (High volume invoicing)
- Ensure the accuracy of invoices before submitting to the client
- Ensure the accuracy of invoices and supporting documents before submitting for service entry
- Shutdown invoice tracking
- Regular follow ups on outstanding invoices / supporting documents
- Perform accurate purchase order recons after order end date and advise when a final service entry is submitted

Please note that appointments will be made in line with the Company's EE targets.
- For more information please contact:

- FP Admin

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