Rental and Sales Administrator

2 days ago

Cape Town, South Africa Amdec Group Full time

**Role/Purpose**:
The successful incumbent duties and/or responsibilities include, but is not limited to:
**Rental Administration**:

- Ensuring all FICA documents are received and correct.
- Requesting criminal clearance for applicants.
- Complete credit checks: TPN.
- Reference checks: rental and employment.
- Draft and issue letter of demands for rentals and utilities not received by the 7th of the month.
- Draft and send CPA notices for renewals and non-renewals.
- Draft and send renewal leases on Quicklysign.
- Load in-going and out-going inspections on RedRabbit.
- Load new assets on RedRabbit.
- Assist agents, if needed, with deposit release and submitting documents to the financial department.
- Draft and send any addendums needed for leases (new occupants, change of payments, etc.)
- Once leases are signed, send all information to the financial department for invoicing.
- PayProp.

**Sales Administration**:

- Run through sales agreements with agents, ensuring all initials and signatures are correct.
- Ensure signed sales agreements and supporting documents (FICA) are sent to transferring attorneys and the bond originator, when required.
- Follow up with progress of bond approvals and transfers.
- Request commission invoiced from the financial department.
- Draft and send payment requisitions.
- Ensure sales reports are up to date.

**Office Administration**:

- Ordering of stationery.
- Ordering of groceries.
- Control of all invoices received for the office - send payment requisitions and invoices to the financial department before cutoff dates each month.
- Any other office admin requested by management.
- Organising birthdays, gifts, and end-of-year bookings.

**Job Type**: Full-time; Permanent

**Experience**:Property rental and sales administration - 3 years.

**Key Competencies**:

- Very strong attention to detail and good analytical skills.
- High stress tolerance; ability to work independently and in a fast-paced and result-oriented business environment; team player; and good time management skills.
- Proficient in Microsoft Excel.

**Job Types**: Full-time, Permanent

Application Question(s):

- What is your notice period?
- Where are you currently located?

**Education**:

- High School (matric) (required)

**Experience**:

- property rental and sales administration: 3 years (preferred)

Work Location: In person

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