Bids-tender Administrator

2 days ago


Midrand, South Africa UT Information Technologies & Greenro Solutions Full time

**Job Purpose**:
Administrates and co-ordinates day-to-day activities of the bid office and to provides support to tender submissions associated bid documentation. Responsible for quality proposal/Bids documents and responding to inbound leads, in order to allow the business to respond more promptly to potential customers.

**Required: Qualifications**

Grade 12.
N4-N6 or Certification in Sales or Marketing or Administration.

N Diploma in Electrical Engineering **(Advantage)**

**Required: Experience**

1-2 Years' Experience working in Admin with Large Volume of Paperwork.
1-2 Years Administration of New Bid/Tenders (Start to Finish)
Analysing the Tender Evaluation Criteria and Compliance.

**Required: Knowledge**

Strong knowledge of bid/tender best practices and processes.
Verifiable track record in bid coordination and completion of compliant bids.

**Job Specification & Key Responsibilities**

To contribute towards team cohesion to achieve results of professional bid environment.
Planning and coordinating the submission of Bids proposal and tender documents ensuring that submission deadlines are met, and the business submit the best Completed Tender proposal possible
Printing, Completing, assembling, binding and dispatching the final proposal / tender documents
Read the Tender in order to understand Company Returnable including the Functionality Criteria and draft a Checklist.
Improving and updating existing generic (non-technical) content used within proposal documents
Writing and editing new content which can be subsequently reused in future tender documents
Quality assurance and proof reading of the final proposal / tender documents
Coordinating and improving the tender submission process
Co-ordination, compilation, accurately and timeously completion of tender documents
Ensuring compliance to tender administrative and mandatory requirements
Review of CV's, Qualifications, References, Company returnable documents and Certificates to align to mandatory tender requirements.
Ensure Tender information kept on SharePoint is updated and properly logged in appropriate folders providing efficient response time to pull up data on the SharePoint.
Ensure that the bid process is followed, and proper templates are used.
Follow up on tenders submitted and maintain a database.
Update all spreadsheets, databases and records
Maintain necessary filling system on a monthly basis.
Certifying Documents & Qualifications at SAPS when required
Taking Minutes of Sales/Tender Meetings
Submission of Tenders when required
Relieve Receptionist and sit at Reception area when required
Provide general administrative and other clerical support as assigned


  • Bid Administrator

    2 days ago


    Midrand, South Africa Afrirent Holdings Full time

    **Bid Administrator - Job Description** Afrirent is looking to recruit a Bid Administrator to join their Bid Management team who will **implement Bid Office Processes and provide support to the Business Development and Account teams in order to produce professional and competitive** proposals in response to Enterprise and Public Sector sales...


  • Midrand, South Africa Fidelity Services Group Full time

    **Tender Sales Administrator - Cleaning Services** **Division; Cleaning Services** **The above position is vacant at Midrand, reporting to the Tender Lead.** Overall Purpose The overall purpose of this position is to complete tender sales administration funtionality **Minimum Requirements**: - Diploma or equivalent qualification preferred - Sound...


  • Midrand, South Africa Afrirent Auto Full time

    Afrirent Holdings is an actively developing organisation that adds value to every node and contact point of the fleet management value chain and expanding into complementary industries reliant on this full fleet management offering. Keeping your team moving toward delivery of an on-time, compliant, winning proposal calls for a blend of consistency,...


  • Midrand, South Africa Mandlabro jv soulmix Full time

    Ensure that tender documents are completed and accurate. - Maintain accurate records electronic copies of completed documents. - Searching for relevant tenders on various platforms. - Ensure the bid process is followed. - Coordinate collection of tender documents and ensure submissions are made on time. - Organize and schedule meetings. - Develop/maintain a...


  • Midrand, South Africa Fidelity Services Group Full time

    A position is vacant at Fidelity ADT & Technical, Midrand, reporting to the National Sales Manager The overall purpose of this position is to complete tender documents, files and costing. **Minimum Requirements**: - Grade 12 - Diploma or equivalent qualification preferred. - Sound knowledge and relevant experience of tender/bid administration - Excellent...

  • Bid Coordinator

    1 week ago


    Midrand, Gauteng, South Africa Thamani Technologies and Systems (Pty) Ltd Full time R900 000 - R1 200 000 per year

    Company DescriptionThamani Technologies and Systems (Pty) Ltd, established in 2009, is a 100% black youth woman-owned enterprise specializing in innovative business transformation and ICT solutions. Operating in 13 African and 2 European countries, the company supports diverse clients including governments, NGOs, and businesses of all sizes. With expertise...


  • Midrand, South Africa Liquid Tech (Pty) Ltd. Full time

    **Role Purpose** The primary responsibility of Bid Specialist is to manage bids from the time that a sales opportunity is qualified in (assessed as a desirable deal for LIT SA to pursue) to the time that it is won or lost and handed over to the delivery team that will fulfil the project or contract with the client. **Role Description** Bid management...

  • Bid Officer

    2 days ago


    Midrand, South Africa Combined Private Investigations Full time

    Post matric qualification beneficial - Computer literate in Microsoft Office package - Minimum of 3-5 years’ experience in tender administration,BID coordination, or supply chain/procurement compliance, preferably within the SOE/parastatal or private security sector - Proven track record of managing the full tender lifecycle - Strong knowledge of PFMA,...


  • Midrand, South Africa Pro Secure Full time

    **Primary Responsibilities** The Tender Administrator is responsible for managing the entire tender process, from the initial request for proposal (RFP) to the submission of tender documents. The role requires a high level of organization, attention to detail, and the ability to work under pressure to meet tight deadlines. The Tender Administrator plays a...


  • Midrand, South Africa On Point On Time Solutions Pty Ltd Full time

    Sourcing for tenders on relevant databases. - Review tender documents and make notes on important information. - Register new tenders on system. - Issue enquiries timeously with all necessary attachments to various suppliers for all quotations on equipment and follow-up. - Tracking Quotations - confirming correctness and completeness of Suppliers’ offer...