Policy and Procedure Writer

7 days ago

Johannesburg, South Africa Jobs 4 All Full time

Position Title:
Policy and Procedure Writer

Position Reporting to:
Human Resources Manager
- POSITION PURPOSE
- KEY ACCOUNTABILITIES

OUTPUT 1: CONTROL ENVIRONMENT (50%)
- Draft, implement and maintain a document register outlining all pertinent policies and procedures required by the clients in terms of internal audit requirements.
- Draft an implementation plan, complete with dates to meet with document owners, approval periods, sign offs and document distribution.
- Gain a thorough understanding of each area’s operations by arranging meetings with each document owner to review existing policies or collect content for new documents as required.
- Drafting of each document according to the prescribed template and numbering convention.
- Drafting of each document to be concise, clear, and comprehensive, ensuring no contradiction between documents occurs.
- Arrange meetings with relevant stakeholders to secure approval and sign off for each document
- Company wide distribution of each document and ensuring receipt of acknowledgments from each employee.
- Maintenance of accurate files so that all updates, revisions and/or deletions are recorded and accessible.
- Compilation of policy and procedure manual
- Assist in the compilation of internal audit program

Qualifications and Experience:

- Bachelor’s degree as an Internal Auditor or equivalent.
- Experience planning and executing internal audits of minimum 5 years.
- Proven track record in determining, drafting, and distributing policies and procedures, from start to finish
- Executive acumen abilities
- Knowledge of regulatory rules and laws, particularly as they pertain to finance advantageous

Knowledge:

- Proficient in various software packages e.g., Microsoft office, Excel specifically etc.
- Ability to work accurately, with strict attention to detail
- Knowledge of office procedures
- Ability to write clearly, concisely, and accurately
- Comprehend abstract and complex concepts and translate them to concrete, simple, user-friendly documents.
- Project Management proficiency

**Skills**:

- Writing and reporting skills
- Scheduling, time management and organisational skills
- Presentation skills
- Strong administration skills
- Excellent interpersonal and client-facing skills
- Proof reading and editing skills

Behaviours:

- A high level of confidentiality
- Flexibility
- Sense of urgency; proactive
- Effective time management
- Tact and diplomacy
- Team player
- Strong communication skills

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