Finance and Operations Officer

2 weeks ago

Pretoria North, South Africa Smith Garb Full time

Gauteng, Pretoria North
- Cost To Company (Provident Fund and Performance Bonus )

Logistics concern,, is looking for an Accounts Payable Specialist to join their team. Good Excel skills required. A large and lovely company offering growth

Overview:
Effectively support site operations with regards to purchasing of general warehouse consumables and managing supplier invoices to ensure payments are adequately made, raising billing to client, collating staff timesheets, keeping an updated record of assets, controlling the debtors book, supporting quality management with quality representative, recording of operational key statistics (orderliness, staff, space, overtime etc.) and financial reporting to branch manager.

Qualifications, skills and system knowledge:

- Finance/ Accounting / Administration Certificate
- MS Office (Strong Excel)
- SAP
- Analytical & problem-solving skills
- Supporting and Co-operating: working well with people and adhering to principles and values
- Organising and executing: planning, organising, delivering results & adhering to processes & procedures
- Flexibility to work after hours and extended hours

Job-related Requirements
- Commercial & financial: Sound financial acumen and experience in adherence to budget, contract management and service level agreements (3 years of experience)
- People management skills including leadership, performance management, people motivation and people development (minimum 1 year experience)
- Communication & conflict management skills to successfully deal with all levels, age groups and cultures of people (at least 1 year of experience)

Duties and Responsibilities:

- Purchasing compliance
- Ordering management including ensuring packing lists are completed accurately, invoices print on time and match confirmed packing lists
- Distributions of stationary/ hardware/ packaging materials, etc.
- Control & distribution of PPE
- Timesheet/ Labour Invoices
- Timeous submission of timesheets to Labour Broker / Payroll
- Ensure weekly invoices are received from Labour Broker on time
- If not received, follow up with Labour Broker & escalate to Admin Manager where necessary
- Raise all anomalies raised by administrator with Branch Manager / Labour Broker
- Get sign off from Branch Managers
- Asset Procurement
- Monthly review of asset register. Verify/sign off on all new assets loaded monthly
- Conduct quarterly audits
- Report back to Admin Manager on asset audit findings and status
- Invoicing
- Update invoicing schedule’s on ICS monthly
- Raise invoices on time and first time right
- Ensure all supporting documentation uploaded on Debtors Invoicing System
- Ensure all invoices submitted on Debtors Invoicing System (as per schedule)
- Update Invoicing system with SAP invoice numbers
- Review all coding and ensure first time right
- Follow up on credit notes / invoices etc from suppliers
- Escalate any supplier concerns to Admin manager

For more information please contact:

- Crystal Willis

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