Ad Hoc Receptionist

1 week ago


Southern Suburbs, South Africa Pharma Dynamics (Pty) Ltd. Full time

Provide reception and administration support on an ad hoc basis to the Cape Town Head office

**KEY RESPONSIBILITIES**:

- Switchboard
- answer switchboard, screen and direct calls
- take and relay messages & provide information to callers
- Reception
- greet and direct visitors
- deal with queries
- ensure knowledge of staff movements in and out of the offices
- organize meetings via calendar invites
- tidy and maintain the reception area
- liaise with tea ladies to arrange beverages for visitors and for meetings in the upstairs meeting rooms
- Courier Services
- manage incoming and outgoing courier services via the set internal procedure
- update the spreadsheet register in this regard
- Administrative support
- communicate verbally and in writing to answer inquiries and provide information
- send and receive faxes
- Assist Facilities Supervisor/ Receptionist with arranging flower delivers, as per internal procedure
- attend to any other responsibilities as required
- Housekeeping
- Assist with facilitating the internal shopping requirements and ensure kitchens are

PRE-REQUISITES
- Matric certificate
- Resident in the proximity of the Cape Town offices (Westlake)
- Own reliable transport preferred
- May be required to work full day from time to time
- At least two years equivalent experience, gained in a corporate environment
- knowledge of administrative and clerical procedures
- knowledge of customer service principles and practices



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