Administrator: Logistics

2 weeks ago

Johannesburg, South Africa Mustek Full time

**Purpose**:
The administrator is responsible for daily office tasks and ensuring the correct goods are delivered as per the prescribed processes and procedure to the client on time.

**Responsibilities**:
Administrator Takealot Service
- Check the ERP system continuously for orders placed and ensure they are readied in time for shipping.
- Check and ensure that all items that require UPC barcodes are done as per TAL standards.
- Communicate with Sales on the updating of pricing on certain orders and items and ensure orders are not shipped before the process is complete.
- Compile the booking template and process it according to TAL standards.
- Print out all RFC (collections) forms and write date of collection on.
- Hand over the RFC items to the correct department by means of sign off.
- Pack / palatize the orders for secure shipping and deliver to Take A Lot DC Warehouse on time as stipulated in the booking confirmation.
- Driver will be responsible for picking their orders on the day of delivery.
- The driver will be loading his vehicle in an orderly manner and stock is packed into the vehicle in a proper manner to ensure no damages occur on route.
- No stock may be loaded without proper documentation.
- At the time of loading the vehicle the security officer present will check again all orders and quantity and confirm via a security stamp.
- The manifest must be signed with date and time of loading completed to authorize delivery by the supervisor or Manager.
- Driver also take full responsibility of the stock loaded into the vehicle.
- The driver will be responsible for any damaged cargo or losses.

Customer Satisfaction
- The driver will check that the correct quantity and order have been picked from the holding area.
- Communicate any issues / concerns to the Manager / Sales person immediately and ensure the problem is resolved within 2 working days.

ISO and OHS
- Use of safety gear (shoes & overalls) always.
- Comply with the Occupational Health and Safety Act and ISO requirements always.
- Comply with all Road Traffic Act rules and regulations at all times.
- Comply with all the processes and procedures as stipulated within the Company Policy on Vehicles and AARTO at all times as well as accurate completion the vehicle checklist before using the vehicle.

Housekeeping
- Keep work area neat & tidy always

**Qualification and Experience**:

- Matric
- Valid code 08 driver's license
- Supply chain management / Logistics tertiary qualification would be advantageous
- Experience in dispatch or logistics at a similar level preferred

**Skills and Knowledge**:

- Good knowledge of general administrative processes, policy and procedure
- Good verbal and written communication skills
- Good people skills

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