Accounts and Packhouse Assistant
1 week ago
Our client in Klapmuts is looking for an Accounts and Pack House Assistant.
**Accounts Responsibilities**:
Supplier and Debtor Invoice Processing on Xero
Scanning of supplier invoices and attaching them in Xero
Ensuring a copy of each supplier invoice is printed and in the physical files held.
Check that each delivered good, or service rendered has the attached supporting documents
Calling suppliers to follow up on invoices after payment on quotes / pro-forma invoices
Identifying discrepancies between invoice and pro-forma invoices / quotes and informing the accounts
Monthly Supplier Reconciliation
Resolving any supplier queries that may arise or look unusual
Filling and keeping records up to date
Assisting the accounts team with any ad hoc processing
Checking that VAT is correctly captured on the supplier invoices
Saving Diesel and Petrol invoices on Dropbox for the Accountant to prepare the VAT rebate reports.
**Packhouse Responsibilities**:
Capturing raw material harvest report to date
Weekly ordering of Packaging
Populating information onto CHEP THAN Notes
Printing Customer Invoices and completing THAN NOTES accompanying the truck driver and assistant with the load and match the invoice and THAN Note to the load
Print labels for finished stock for the packhouse
Crate and pallet stock count weekly on a Monday morning
Sign off pest control service report with Eco Pest control service monthly
Stocktake of packaging materials and revising of packaging materials on hand and ordered. Placing of orders under Theo’s supervision
Place CHEP orders on the CHEP Online Customer Portal
Issuing CHEP incoming orders for pallets and crates and handing this to the transport / truck team for collection of the order by the truck team at the CHEP Site / CHEP Customer Site.
Prepare the weekly crate plan order for Freshmark every Thursday, send this onto Freshmark on Friday before 12PM
Update the raw material sheet daily
Short Reports to customers
Sales report
Monthly ICO billing
Request certificates of conformance from suppliers on packaging material
Keep Packhouse staff contracts up to date
Place weekly orders of packaging material from the relevant suppliers
Check stock take counts received from the Packhouse staff
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