Assistant Company Secretary and Csi Secretary

5 days ago

Stellenbosch, South Africa Exceed Hr Full time

**Reference: SJ 7249**

**Consultant: Sone Johnson**

**Descriptions**:

- Attend meetings, take minutes, ensure statutory compliance resulting from decisions taken at meetings.
- Determine and communicate meeting dates so that all attendees are informed timeously about the where, when and what of meetings.
- Receive agenda reports, copy, bind and distribute all agendas to give attendees enough time to prepare for meetings.
- Responsible for the punctual completion of statutory forms to prevent penalties.
- Assignments as required from time to time by the company secretary during the normal course of business, must be handled promptly and correctly to ensure that the department operates successfully.
- Prepare minuted decisions.
- Prepare proxy forms re to investee companies’ meetings.
- Statutory administration (company law compliance, specific submission of annual CIPC returns to the CIPC, as well as the submission of the CIPC Compliance Checklist)
- Compile the annual CSI budget for CSI Large Donations, CSI Smaller Donations and the Schools Project.
- Keep these budgets updated with payments and changes during the financial year.
- Keep record of Article 18A tax certificates received and outstanding regarding donations. Follow up on outstanding certificates.
- Compile the annual CSI operating budget and keep it updated with payments, etc.
- Check and have invoices approved for payment. Arrange payment.
- Set up donation committee meetings and schools project sub-committee meetings.
- Collect agenda documents and request these documents from the relevant individuals/beneficiaries.
- Compile the agenda topics and have it approved by the relevant chairmen of the meetings.
- Arrange for binding and distribution of the agendas.
- Attend meetings and keep minutes, type and distribute minutes.
- Keep record of reports from beneficiary organisations and follow up when reports are outstanding.
- Keep the donations policy updated.
- Compile quarterly Donations Rejected Report for agendas.
- Handle telephonic donations requests.
- Collect and verify information on CSI spend and beneficiaries for the Remgro Annual Report.
- File correspondence.
- Keep record of all donations/contribution’s requests.

**Qualifications**:

- Working knowledge of the 2008 Companies Act, statutes and deeds of incorporation of companies (MOI’s, where applicable) is required. Relevant tertiary qualification with experience.
- Knowledge of listing requirements, advantageous.
- 5 years appropriate experience with at least 3 years of demonstrated experience in a similar role. The ability to act in the position of the company secretary.
- Computer literate in MS Office: Excel, Word, PowerPoint (to a limited extent), MS Outlook, Skype for Business. Google, when information on charity organisations is needed.
- Good communication skills in both Afrikaans and English
- Good interpersonal skills
- High detail orientation
- Good logical thinking
- Accuracy
- Effective time planning and management
- Good organisational abilities
- Teamwork
- Computer literate and ability to learn system
- Able to function under pressure
- Bilingualism with above average proficiency in English
- Helpfulness and responsive so that Remgro’s image is always positive

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