Executive Pa to CEO

2 weeks ago

Roodepoort, South Africa Adclick Africa Full time

This is not a traditional EA role - it's a chance to be integral to a growing digital agency and a media company. You will work directly with our Multipreneur/CEO to support daily operations, manage communications, and optimise how he works. We need someone with great judgment who thrives in a startup-like environment, can represent us professionally and anticipates needs with genuine warmth and care - someone who says, "I noticed this need, so I've already handled it" while building better systems for our close-knit team. We are looking for someone with the ambition to grow their career to a Chief of Staff role in two to three years. **KEY RESPONSIBILITIES** - **Project Support**: Manage workflows across departments, planning timelines from intake to delivery. Monitor tasks and resources to ensure projects stay on schedule and within budget. - **Operational Support**: Assist the CEO and the Leadership team in refining processes and workflows to keep operations running smoothly and efficiently. - **Calendar Management**: Scheduling meetings, appointments, and managing ad-hock travel arrangements for the CEO - **Document Preparation**: Preparing reports, presentations, and other documentation needed for meetings or project proposals - **Client Relations**: Support the CEO in managing key clients by handling communications and day-to-day coordination tasks in partnership with other departments. - **Act as a supportive pillar in the CEO's personal life**: managing family schedules, planning private events, and sometimes helping supervise household projects. **REQUIREMENTS & QUALIFICATIONS** - Min of five years experience in fast-paced environments (marketing, events, tech startups or agencies) - Proven experience in administrative and project support roles. - Strong organisational skills with excellent attention to detail. - Effective interpersonal and communication skills, both written and verbal. - Proficient in Microsoft Office Suite and familiar with project management tools. - High emotional intelligence and good judgment. - Ability to multitask, prioritize tasks effectively, and work independently in a fast-paced environment. - Tech-savvy with experience working with CRM systems, Google Docs, Canva, Slack, etc. **ADVANTAGEOUS SKILLS, NOT A MUST.** - Event management/coordination experience. - Experience with Sage pastel/ payroll software. - Marketing or Project Management Qualification. **Experience**: - Executive PA: 5 years (required) Work Location: In person Application Deadline: 2025/04/30

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