Receptionist/administrative Assistant

3 days ago

Cape Town, South Africa Amdoor Full time

Amdoor based in Retreat, Cape Town has a vacancy for a Receptionist/Admin Assistant to join our team asap.

It is important that the person understands debtors / basic accounting and can calculate discounts and VAT as that is a big part of the job.

**Duties and responsibilities**:
Managing the switchboard and welcoming walk-in customers.

Keep reception neat and tidy at all times

Invoicing on quickbooks, capturing payments, credit notes, sending statements etc. (complete control of Debtors)

Corresponding with customers regarding orders to be collected or delivered, requesting balance of payment, requesting delivery address, making sure invoice details are correct

Reconciling COD customer orders to ensure that deposits cover the order and request interim payments when required.

Requesting final payments due from customers

Requesting interim payments from 30 day customers when they reach their credit limit

Following up on late payments

Handling card machine payments / cash payments

Updating the sales schedule and the work in progress schedule on excel daily

Updating production board and following up on orders approaching lead time daily

Filing daily

Ordering of office supplies (stationary, toilet paper etc.)

Assisting with purchasing stock for production

Receiving stock /office supplies

Dealing with couriers

Any other ad hoc duties reasonability required

**Skills and abilities required**:
Good communication skills, written and verbal

Attention to detail - very important

Multi tasking

MS Office

Problem solving

Be able to work independently as well as in a team

Positive attitude and sense of humour

Matric with maths

Honest and reliable

**Salary**: R10,000.00 - R15,000.00 per month

**Education**:

- High School (matric) (preferred)

**Experience**:

- Administrative office procedures, practices and equipment: 1 year (required)

**Language**:

- English (required)

Ability to Commute:

- Cape Town, Western Cape (required)

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