Coordinator: Maintenance

2 weeks ago

Umhlanga, South Africa Growthpoint Properties Full time

**Job Title and Job Grade**

Coordinator: Maintenance
Job grade: B4

**Job Purpose**

The purpose of the Maintenance Coordinator is to assist the facilities team. Work closely with the Building and Facilities Managers to ensure Growthpoint building(s) are up to standard.

**Role Location**

Growthpoint Regional Office, Umhlanga.

**Reporting Manager**

The Maintenance Coordinator reports to the Regional Facilities Manager.

**Direct Subordinates**

No direct subordinates.

**Budget Responsibility**

No budget responsibility.

**Duties and responsibilities**
- Administration of the procurement process systems (Fraxion).
- Ensure all appointments are effectively managed for the Regional Facilities Manager.
- Set up quarterly tenant meetings and service providers as directed by the Regional Facilities Managers.
- Assist the Facilities team with the consolidation of monthly reports (i.e Risk items)
- Provide tenants with service disruption updates and general commination.
- Attend SLA meetings and take minutes.
- Assume the role of Building Manager when a building manager is on leave.
- Manage and collate all contractor documents for vendor approval by procurement.
- Manage site contract database and asset database.
- Assist facility managers with capital expenditure projects.
- Assist with compilation of building inspection repairs with the Building manager.

**Experience**

a) 2 years’ experience in office administration

b) A basic knowledge and experience in the following is advantageous:

- Air con plants/standalone units
- Access control
- Electrical - lights plug etc.
- Plumbing - burst pipes/leak, blockages.
- Security
- Cleaners
- Garden services.

**Qualifications**
- Grade 12/Matric is a prerequisite.
- Post matric qualification will be an advantage.

**Competencies**
- Stakeholder Focus
- Building and Managing Relationships
- Communicating
- Decision Making
- Entrepreneurial
- Organisation
- Problem Solving
- Resilience
- Coping with Pressure and Change
- Recognises when to adapt personal style to meet the needs of others
- Must be able to work under pressure
- Must have strong communication skills both verbal and written
- Must have good computer skills
- Must be a strong team player
- Background of property management

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