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Anti-money Laundering Officer/ Fica Specialist

3 weeks ago

Klerksdorp, South Africa Senwes Ltd. Full time

Senwes is seeking the services of an Anti-Money Laundering Officer/ FICA specialist to ensure compliance with regulatory requirements in terms of FICA and related legislation.

**Advisor and Liaison for Compliance Officer.**
- Monitor daily activities of Clerk: as far as FICA compliance activities are concerned.
- Provide training and continuous guidance in respect of on-boarding processes and procedures, compliance with FICA and related legislation.
- Over-seeing the collection of outstanding FICA requirements from existing shareholders.
- Reporting to Compliance officer progress and issues.

**Anti-Money Laundering/ FICA Compliance: Verifications, Approvals and Training.**
- Approving Officer: Verify compliance with AML/FICA requirements in respect of new and existing shareholders on client on-boarding platforms (Docfox):

- Review of FICA (KYC) provisions in the Company’s RMCP.
- Facilitate required updates of AML/FICA related documentation in business units.
- AML/FICA and Docfox Training:

- Develop and maintain training material and presentation thereof.
- Evaluate and manage online FICA training content.
- Maintain record of attendance.
- Provide Inviters/Salespersons with coaching and guidance relating to on-boarding procedures.
- Provide guidance on FICA requirements to business units.
- Liaise with and provide guidance to business units to ensure correct document flow and implementation/utilisation of client on-boarding platform.
- Provide guidance with overall management of FICA requirements**.**

**Management of electronic FICA verification and record keeping platform (Docfox)**
- Ensure full and effective implementation of Docfox platform by various departments.
- Administration: Users’ registrations and Maintenance.
- Effective management and maintenance of availability of the system.

**Facilitate Compliance Training Administration for the Group**
- Liaising with Compliance Online Support.
- Liaising with Nominated Trainees and their Respective Division Managers where necessary for Registration, Administration and Billing purposes.
- Drafting of Supporting documents and administrative material for the Creation of new.
- Division portfolios and Training Windows.
- Registration of all employees nominated to complete Modules.
- Provide progress reports and feedback to Group Assistant Compliance Officer for
- Compliance Report, as well as to Division Managers upon request.
- Reconciliation of Invoices with Registered Senwes Nominees/cost centres, drafting payment requisitions, forwarding thereof to Group Company Secretary for payment.
- Authorisation and redirecting to Finance for payment before due date.
- Reconciliation of Invoices with other Companies within the Group’s Nominees/Cost.
- Centres and forwarding thereof to the relevant division for payment before due date.

**Execution and Administration: Trading Senwes and Agribel Holdings’ Shares (backup)**
- Active liaison and point of contact for existing shareholders, new/potential shareholders, the Exchange and other potential stakeholders or Divisions.
- Receive mandates and relevant documents from shareholders and forward to Transfer Secretary.
- Contact client for instructions once their account has been opened by Computershare.
- Live processing of share trading transactions on the Exchange/other platforms as per instructions received by new and existing shareholders.
- Mitigating “Error Risk” by means of strict control measures and conformance to requirements.
- Liaise with shareholders regarding buying and selling of shares and verify number of shares to be sold or purchased.
- Capture relevant information on share trading program.
- Ensure that buyers have sufficient funds in their account to facilitate transactions.
- Ensure that all incoming and outgoing calls/instructions are recorded or confirmed in writing.
- Maintain regular contact with buyers and sellers regarding transactions.
- Maintain record of share purchases for Agribel Holdings.
- Keep record of broker’s notes for all matched/settled trades and send same to buyers and sellers.
- Ensure that all trades involving directors and certain employees are reported to the Group Company Secretary.
- Keep record of broker’s exchange fees for all transactions and ensure repayment thereof to buyers and sellers on a monthly basis.
- Prepare relevant documentation, perform tasks and orders timeously.
- Ensure adherence to company statutory requirements.
- Obtain FICA Documents and related information from shareholders.
- Ensure that all incoming and outgoing calls are recorded.
- Ensure adherence to legislation within specified timeframes in respect of
- payments, securities tax.
- Adhere to FAIS legislation.
- Adhere to Insider Trading Act.
- Attend to customers immediately and in a professional manner whilst maintaining confidentiality.
- Attend to enquiries within a specified time frame.
- Always treat the customer with dignity, respect and a sense of urgency.
- Ensure that the env