Secretary Personal Assistant

7 days ago

Pretoria, South Africa Sydsen Full time

Our client based in the Automotive Industry is looking for a
**Personal Assistant | Secretary** to join their team.

**Responsibilities (included but not limited to)**:

- Manage the Reception area receive, interact, and assist visitors/stakeholders
- Assist management with travel arrangements as and when required
- Schedule meetings, appointments and conference calls for the MD and Management as and when required
- Compile Board Pack Report in conjunction with the MD, on a quarterly basis
- Take minutes of Board Meetings as per set requirements
- Compile presentation of MDs Management Report on a monthly basis
- Provide Admin support to Financial Accountant in terms of collating the monthly financial pack
- Compiling minutes of internal/external meetings and distribute accordingly
- Assist MD with off-site events, meetings, conferences, board meetings as and when required
- Coordinate boardroom/s bookings, including preparation/set-up daily
- Support the Trust Account Clerk/Staff Accountant by capturing the bookings
- Check and verify outstanding GRNs and follow up with relevant salesperson on a daily basis
- Facilitate brokerage/bookings for Buyers in Sales Office
- Control stock and ordering of Marketing collateral and Corporate Clothing, as and when required
- Assist with ad hoc requests received from MD and management team

**Requirements**:

- Grade 12 / Matric
- Min 3+ years experience in a similar role is required
- Secretarial, Business Administration or Office Administration qualification required
- Advanced knowledge of standard software packages e.g. MS Office Suite
- Deadline driven and team orientated individual
- Excellent organizational and planning skills required
- Excellent communication and interpersonal skills required
- Ability to work under pressure
- Excellent oral and written communication skills (in English) is required
- Self-starter with creative ability
- Ability to be proactive and take initiative
- Positive attitude and professional demeanour

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