Asset Officer

**Job Advert Summary**:
**Purpose of the position**:
The purpose of this position is to play a key role in ensuring fixed assets owned, leased or rented by the Organisation are maintained at a high standard. The incumbent will provide an effective vehicle fleet support function for vehicles operating within provinces and ensure adherence to operational, policy and administration procedures.

**Minimum Requirements**:

- Matric / Grade 12 and a diploma or relevant qualification in Fleet Management
- Minimum of 5 years proven experience in an asset based role, coordinating or managing a large fleet coupled with relevant experience in accounting and/or auditing
- Minimum of 3 years’ experience within a managerial/supervisory role
- Conversant with AARTO
- Computer literacy, especially in Excel and Word (intermediate level)
- Valid code 08 driver’s licence
- Clear criminal record
- Clear credit record
- Ability to travel nationally

**Duties and Responsibilities**:

- Monitor a fleet of TB HIV Care owned vehicles and long-term vehicle rentals
- Check accident and vehicle inspection reports
- Develop and monitor a vehicle schedule for preventative maintenance
- Issue and monitor vehicle fleet cards
- Subscribe and track to a Fleet Tracking System and monitors tracker reports on a weekly basis
- Report traffic infringements to programme and site managers
- Support the Travel Department with vehicle linked administration tasks
- Maintain a roadworthy fleet (approx. 320 vehicles)
- Register and licence new vehicles
- Monitor the Fleet (Tracker / Fleet Analytics) to optimise performance
- Review GPS systems to monitor appropriate and reasonable vehicle use
- Provide regular feedback to programmes on vehicle abuse
- Ensure that repairs and preventative maintenance are scheduled and completed
- Conduct quarterly inspections to ensure that the vehicle logs are accurately completed
- Responsible for all administrative tasks linked to the fleet and its operations
- Maintain an Asset Management Policy and Procedural manual
- Conduct regular site inspections/audit of assets
- Monitor transfer of assets across internal programmes, annual funding cycles, grant periods and between sub-partners.
- Collaborate and coordinate with procurement on timeous provision of assets to employees
- Provide leadership and act as the focal person on all assets related queries
- Process any insurance claims for damaged or lost assets
- Provide a disposition plan for redundant assets
- Maintain an up to date database of all equipment and assets
- The incumbent will also implement and drive cost saving initiatives and ensure that the fleet is licensed, maintained, safe and reliable
- The position works closely with procurement to ensure that assets are delivered in alignment with programmatic needs
- Comprehensive administrative service to the Line Managers and HR Team to ensure accurate and complete record keeping for all employees