Site Coordinator

4 days ago

Germiston, South Africa Premier Full time

Is to coordinate and manage orders of materials, confirm the correctness of finished goods loads, maintain detailed and organized records of orders, and liaise with production and Lordsview.
- **Materials Orders**
- Checking and verifying of orders received from Admin Clerks.
- Escalate urgent orders to Lordsview
- Ensure that upliftments are processed and uplifted within the required time.
- Check with production Admin person: qty and material numbers of materials from Lordsview before being transferred to production.
- Do the same as above: for materials being returned before they are loaded on a truck to Lordsview.
- Ensuring Admin Clerk signs for materials received.
- Ensure that a signed gate release is given to the driver after offloading.
- Ensure and sign on the truck driver sheet that driver arrival and leaving times are correct.
- Update spreadsheet with turnaround details - NB: these must be the same times as on the above sheet
- **Finished Goods**
- Allocating of finished goods orders using production book.
- Ensure that blue slips are signed and taken out during load allocation.
- Capture spreadsheet of pink vs blue production slips.
- Uploading loads on Sizanani, allocate truck upon arrival. NB: Only release it when the truck leaves.
- Ensure that the daily targeted orders and loads are processed, checked in accordance with the priority listing or routing.
- Ensure allocated loads are: checked and staged in correct lanes and labelled with colour coding cones according to truck number and all pallets are ready for loading.
- Ensure that invoices for the allocated stock are ready and printed before the truck arrives.
- Ensure all invoices are signed by all relevant parties (Coordinator / Loadmaster, Security, and Driver)
- Ensure production areas at NID3 and Picasso are always empty of finished goods.

**Qualification Requirements**:
Grade 12 / Equivalent qualification

**Experience Requirements**:
1-2 Experience in similar role

**Key Outputs**:

- **Materials Orders**
- Checking and verifying of orders received from Admin Clerks.
- Escalate urgent orders to Lordsview
- Ensure that upliftments are processed and uplifted within the required time.
- Check with production Admin person: qty and material numbers of materials from Lordsview before being transferred to production.
- Do the same as above: for materials being returned before they are loaded on a truck to Lordsview.
- **Finished Goods**
- Allocating of finished goods orders using production book.
- Ensure that blue slips are signed and taken out during load allocation.
- Capture spreadsheet of pink vs blue production slips.
- Uploading loads on Sizanani, allocate truck upon arrival. NB: Only release it when the truck leaves.
- **Stockcounts**
- Coordinate and partake in accurate cycle counts as required.
- Coordinate stock counts once per month.
- Understand reasons for variances and put measures in place to prevent it happening again.
- **Coordination role**
- Ensure that the team under your control adhere to prescribed policies and regulations.
- Ensure that team under your control complete the set tasks and meet the said targets.
- Ensure proper timekeeping of all team members under your control.
- Ensure that necessary problems are escalated to superiors
- **Housekeeping**
- Send sugar bags back to Lordsview with required documentation as soon as one bin is full.
- Call enviroserv to pick up brown and plastic pallets as soon as there are 60 between all gates.

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