Warehouse HR Officer

Purpose of the Role

As an HR Officer at Leroy Merlin, you’ll play a vital role in supporting HR Warehouse operations and ensuring smooth day-to-day HR processes. From recruitment and onboarding to payroll and training coordination, your work will directly impact employee experiences and compliance with company policies. This role is ideal for a detail-oriented individual eager to contribute to a dynamic HR team while growing their HR expertise.

Responsibilities:
HR Operations and Employee Support
- Conduct regular check-ins with the Warehouse Leader on people-related updates and day-to-day HR matters.
- Provide first-line support on HR-related queries for warehouse employees and managers.
- Manage the time and attendance system for all warehouse employees, ensuring accuracy in hours, shifts, and leave records.
- Work closely with the LM Committee and Business Process Outsourcing Services (BPO)to coordinate employee-related processes and maintain alignment.
- Check and reconcile monthly labour broker invoices against agreed rates, hours, and headcount.
- Assist in coordinating and administering performance review processes across the warehouse.
- Support employee engagement by coordinating activities, administering the Employee Satisfaction (EXI) surveys, and assisting in the implementation of initiatives that contribute to a positive employee experience.

Recruitment Support
- Schedule interviews in collaboration with the HR Business Partner Shared Support.
- Ensure all recruitment checks, including references and documentation, are completed accurately.

Payroll and Leave Management
- Prepare and verify payroll data for approval by HR Business Partner shared support, ensuring accuracy and timely submission.
- Team Integration
- Facilitate onboarding processes to ensure a seamless start for new employees.
- Maintain and update employee records to reflect accurate Information.

IR
- Provide basic guidance on labour practices and escalate complex matters to the HRBP Shared Support when required.
- Assist with preparation for CCMA cases, ensuring accurate documentation and case files, while representation is handled by the HRBP Shared Support.
- Support the Warehouse Leader and HRBP Shared Support in monitoring and reviewing third-party service level agreements.

Training and Development Coordination
- Collaborate with the Learning & Development team to schedule mandatory training sessions.
- Track and report training hours, ensuring compliance with internal policies.

Compliance and Documentation
- Assist in preparing for regulatory visits, ensuring all necessary documentation is in place.
- Collaborate with the Warehouse Facilities Manager in managing IOD’s and maintain records on HR shared drive.
- Stay updated on HR policies and legal requirements to maintain compliance.

Uniform & Work Asset Administration
- Coordinate the ordering of uniforms and work assets for new team members.
- Ensure all employees are equipped with the necessary PPE to maintain a safe working environment.
- Conduct monthly audits of uniforms and verify the functionality of IT equipment.
- Liaise with the IT department to address work asset requirements and resolve equipment-related issues.

Minimum Requirements
- Experience in HR administration or a similar role is advantageous.
- Experience in HR within a warehouse, manufacturing, or logistics environment
- Lean Six Sigma or process improvement certification advantageous.
- Diploma in HR or equivalent qualification is essential.
- Strong organisational skills and attention to detail.
- Familiarity with HR systems and payroll processes is a plus.

Skills Required:

- Organisation: Skilled in managing multiple tasks and meeting deadlines.
- Problem-Solving: Proactively address issues to ensure smooth HR operations.
- Technical Proficiency: Comfortable with HR software and Google Suite.

Personal Attributes
- Adaptable and proactive, thriving in a fast-paced environment.