Head of Finance

**Job Number**
- 70365

**Job Type**
- Permanent

**Job Title**
- Head of Finance

**Computer Skills**
- Advanced MS Excel,MS Office Suite,Syspro

**Industry**
- Mining

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng
- Reports to Financial Director- Purpose of Position:
- To report on all financial and HR matters related to past and future aspects of the company. Assume accountability and responsibility of the finance and HR department, including the administrative department. To ensure that the company is legally compliant regarding all legislative and statutory laws. Development of an employee-orientated Group culture that emphasises quality, continuous improvement, key employee retention and development, and high performance- General Description:
- The key areas of responsibility include:
- Financial reporting
- Financial planning (including budgeting, forecasting and cash flow forecasting)
- Creditors, Debtors, Cash Flow and Fixed Asset management
- Administrative, finance, payroll and HR team management
- Human resource and payroll management
- Human resource and payroll reporting
- Assist in developing and implementing an HR strategy for the group of companies
- Assistance with risk management processes
- Implementation of the Finance and HR strategy
- Lead and develop the finance, payroll and HR team
- Finance:
- Manage and oversee all aspects of the financial and administrative functions within the group
- Preparation of the monthly management account packs, in accordance with deadlines, for presentation at the monthly management meeting, including variance analysis and explanations
- Provide assistance to the Financial Director with the preparation of the board report for the monthly board meeting
- Perform the month-end and year-end roll over in Syspro (the ERP System), ensuring that all control accounts balance to the subledgers, and performing reconciliations where appropriate
- Prepare, process and/or authorise month-end general ledger journal entries (including payroll journal entries)
- Review work in progress, analyse WIP variances, and ensure all completed jobs are closed and correctly distributed in the general ledger on a regular basis
- Review of the debtors age analysis (local and foreign), and provide the Finance Administrator with assistance in resolving customer issues and collection of overdue accounts
- Oversight of foreign debtors’ receipts (including SARB requirements)
- Ensure compliance with all SA Reserve Bank Exchange Control regulations and applicable legislation governing the export and import processes
- Periodic review of customer terms and credit limits on Syspro
- Review and authorise local and foreign creditor reconciliations and payments
- Periodic review of supplier terms and credit limits on Syspro
- Authorise the loading of master data on Syspro (including new customer and supplier accounts), including periodic review thereof
- Monthly review of all transactions related to the fixed asset register
- Review and co-authorise EFT payments, including inter-account transfers, SARS related payments, third party payments, etc.
- Authorisation of credit notes
- Authorisation of purchase requisitions according to limits of authority
- Oversight of foreign purchases using Landed Cost Tracking in Syspro
- Oversight and weekly/monthly review of payroll runs and payments of the weekly wages (+/- 44 employees) and the monthly wages (4 employees), in accordance with the Metal Industries regulations
- Oversight and monthly review of payroll runs and payments of the monthly salaries (+/- 28 employees), in accordance with BCEA
- Review the detailed general ledger transactions, and reclassification if required
- Monthly preparation and/or review of general ledger reconciliations (on Greenline), including:

- i. bank account reconciliations (local and foreign)- ii. payroll creditor reconciliations- iii. payroll to Income Statement reconciliation- Develop and prepare the individual company and group annual budgets and quarterly forecasts
- Prepare and update a detailed 12 - 18-month cash flow projection on a weekly basis, in order to facilitate working capital optimisation and cash flow management
- Ensure compliance with IFRS for SME’s, as well as standard company policies and procedures
- Preparation/oversight of preparation of monthly audit file to ensure smooth annual audit/independent review
- Ad hoc staff training in administrative and accounting functions (including principles, basic computer skills, etc.), as and when required
- Assist staff with processing queries and issues
- Chair the weekly finance and HR department meeting
- Prepare Annual Financial Statements in Draftworx
- Prepare Annual Consolidated Financial Statements in Draftworx
- Ensure tax compliance on SARS e-filing
- Manage all tax and VAT verifications and audits
- Ad Hoc:
- Manage and oversee the group’s banking and facility portfolios and relationships
- Manage and oversee the group’s busin