Project : Administrator

2 weeks ago

Johannesburg, South Africa Weir Group Full time

Position: Project Administrator

Weir Minerals Africa

Location: Alrode, JHB

Weir has been in business since 1871 and our sustainability and success has been built on attracting, retaining, and developing exceptional people.

As a global company, we reflect the diversity of our customers in the diversity of our people and ensure everyone is given the opportunity to flourish regardless of their gender, race, beliefs or background.

We offer a wide range of career opportunities across a variety of technical and business roles in engineering, manufacturing and service locations worldwide.

Enabling our people to unleash their full potential is central to ‘We are Weir’, our vision, mission, and strategic priorities. We aim to be the most admired engineering business in our markets and we'll achieve that ambition by being the employer of choice in our markets.

Weir is an inclusive and innovative organisation where you can be your authentic self. We continually develop our talent and diversity of thought to keep our business relevant, innovative and successful for the future.

Business Need / Purpose of Role:
The Project Administrator is responsible for controlling project information within the Capital Projects Office with respect to: Project coordination and administration, Project documentation and Project billing. In addition, they will keep the Capital Projects department running in the absence of the Project Controller

Minimum experience
- 3 years related experience and/or equivalent combination of education, training and experience in Project Administration in preferably an engineering project office environment.
- Experience and applicable working understanding of contractual law in an engineering and project management environment will be an advantage

Specific knowledge of engineering type contracts will be a further advantage

Minimum Qualifications:

- Diploma/Certificate in Project Administration or equivalent

Key Tasks:
Including but not limited to:

- As a Project Administrator, you will assist the Project Controller with all administrative functions
- You will be responsible for performing all the administrative duties related to Capital Projects
- Co-ordinate all project-related events
- Schedule project meetings
- Compile and distribute minutes of meetings
- Keeping the Project calendar up to date
- Compile and distribute appropriate project reports
- Manage access to the Project Control Book, including assignment of the physical Project Control Books and access to the PM Methodology system
- Preparing requested documentation for the project team and key stakeholders
- Assist with project status/progress dashboards/reports
- Coordinate document quality controls to ensure the deliverables meet client requirements
- Assist and support project close-out, handover of the final project documentation to client
- Processing of invoices
- Manage office inventory and tracking of expenses (stationery, PPE etc)
- Ensure adherence to all SHE and housekeeping requirements at the branch
- Adhere to Duty of Care Policy at all times

Minimum Skills/Abilities:

- Written Communication
- Teamwork
- Ethics
- Organisational Thinking
- Planning & Organising
- Professionalism
- Quality#minerals

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