Debtors Clerk

1 week ago

Sandton, South Africa Kisch IP Full time

Overview

We have an immediate opening for a Debtors Clerk (E-billing) in the Finance department. This position is ideal for an individual who is reliable, energetic, able to prioritise work efficiently, meticulous, has good verbal and written communication skills, and deadline-driven.
Do these characteristics describe you? Are you able to work autonomously? If yes, we want to hear from you.

Key responsibilities of the Credit Controller will include, but not limited to:

- Set up and maintain vendor sites for new matters, new timekeepers, new and revised portal budgets, and ongoing rates and/or other portal requirements;
- Ensure accurate preparation of LEDES files on invoices received for submission
- Maintain and update the Excel spreadsheets with prepared invoices received for submission;
- Submit monthly electronic invoices to the firm clients, ensuring all clients and firm guidelines are followed during submission;
- Liaise between the firm, billing fee earners, secretarial staff, and clients regarding ebilling queries when required;
- Identify and correct rejected invoices and other issues as they arise so that electronic invoices are properly submitted and accepted by clients.
- Sending both confirmation/approval or rejection received from the clients and portals to the relevant staff to action;
- Interact and educate timekeepers and secretaries to preclude future issues, to expedite the acceptance of electronic invoices where necessary;
- Reconcile accounts with statements at month-end to ensure that no invoices are excluded from submission;
- Reconcile accounts monthly with statement by completing the statuses of Invoices - E.g., Paid, Approved, Pending Approval, Rejected;
- Ensuring that all rejected invoices are resolved within the correct timeframe and resubmitted;
- Submit month-end detailed report to management;
- Ensure compliance with ISO policies and procedures in all billing processes.
- Ensuring all statements are saved on Patricia support
- Completing and management of vendor forms.

Minimum requirements:

- Grade 12 (Matric);
- Financial qualification advantageous
- Patricia (advantages)
- Elite (advantages)
- MS Office
- Solid computer literacy a must.
- Excellent administration skills.
- 2+ years’ Credit Control and/ Debtors experience.
- Excellent communication skills with individuals at all levels (verbal and written);
- Ability to prioritize work efficiently.
- Deadline driven.
- A strong sense of teamwork.
- Ability to maintain composure during stressful situations occurring as a result of
- workloads and / or deadlines;
- Use initiative and follow through on tasks.
- Good interpersonal skills.
- Able to maintain an orderly working environment.
- Punctual, flexible and reliable
- Ability to work in a team.
- Good work ethics.

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