Project Manager

**POSITION PURPOSE**
The Project Manager oversees the planning, implementation, monitoring and tracking of specific short-term projects which have a beginning, an end and specified deliverables.

This applies to all types of projects, i.e. Client mobilisations, lease read projects, finance and data technology
projects, asset management and estate’s management projects.

The Project Manager is responsible for management and facilitation of the project, and has no authority to make
decisions on behalf of the project team or the customer (business). The Project Manager has no supervised
positions.

**ESSENTIAL FUNCTIONS AND BASIC DUTIES**
**1. Assumes responsibility for Project Planning, in agreement with key role players**
a) Engage the Client and agree and define the scope of services required
b) Create a detailed project plan which determines and sequences the tasks/activities needed to
successfully complete the project
c) Engage the management team to identify the project team and resource allocation required to
complete the project.
d) Develop a workable schedule for project completion that effectively allocates the resources to the
activities.
e) Review the project schedule with key management role players and all other staff that will be
affected by the project tasks/activities; and to revise the schedule as required.
f) Determine the objectives, key outcomes, measures, reporting requirements and KPI’s on which the
project will be evaluated once completed.

**2. Assumes responsibility for Project Implementation**
a) Execute/Manage the delivery of the project according to the project plan.
b) Develop forms and records to document project tasks/activities.
c) Set up folders to ensure that all project information is appropriately documented and secured.
d) Monitor the progress of the project and make adjustments as necessary to ensure the successful
completion of the project.
e) Establish a communication schedule to update stakeholders, and all relevant staff in the
organization, on the progress of the project.
f) Review the quality of the work completed with the project team on a regular basis, to ensure that it
meets the project standards.
g) Constantly follow up all project tasks/activities to ensure that their due dates / timelines are met, and
that the project stays on track according to the agreed project deadlines.

**3. Assumes responsibility for Project Control**
a) Write project reports for management and for sponsor (monthly reports or shorter timeframes if
required).
b) Communicate with sponsor as outlined in sponsor agreements.
c) Budget and manage project funds according to established company accounting policies and
procedures.
d) Monitor all budgeted project expenses - obtain approval from Senior Management.
e) Monitor cash flow projections and report actual cash flow and variance to key management role
players on an ongoing basis.
f) Keep all financial and change control records for the project up to date.
g) Prepare financial reports and supporting documentation for sponsors as outlined in sponsorship
agreements.
h) Attend all project meetings and prepare and distribute the minutes within 3 working days.
i) Positively facilitate, influence and lead others to achieve results that are in the best interest of the
organization.
j) Assess situations to determine the importance, urgency and risks, and make clear project decisions
which are timely and in the best interest of the organization.
k) Speak, listen and write in a clear, thorough and timely manner using appropriate and effective
communication tools and techniques.
l) Facilitate the project, and work cooperatively and effectively with others to set goals, resolve
problems, and make decisions that enhances organizational effectiveness.

**4. Assumes responsibility for Project Evaluation**
a) Ensure constant follow up of all project tasks/activities to ensure timeous completion of the tasks and
the project.
b) Ensure that all project deliverables are completed on time, within budget and at the required level of
quality.
c) Evaluate the outcomes of the project, against the agreed deliverables established during the planning
phase.
d) Present documented proof of project outcomes and achieved deliverables to the project sponsor,
manager and senior manager.

**5. Assumes responsibility for Project Close Down**
a) Make sure all pertinent documents and deliverables have been signed off by the customer / sponsor /
manager
b) Get a final sign-off on implementation/solution acceptance
c) Conduct a lessons learnt session with the client and the project team
d) Conduct a proper handover to the business and technical support
e) Keep in touch with the client (business) post-deployment - it may be a 30 or 60-day agreement to
remain available to the client, for the project team to remain available before the formal transition to
the business and technical support.

**6. Assumes responsibility for related duties as required or assigned**
a) Ensures t