Faculty Administrative Assistant Iii

1 day ago

Gauteng, South Africa University of Johannesburg Full time

**Advert reference**: uj_002103 **Advert status**: Online **Position Summary** **Industry**:Education & Training**Job category**:Education and Training**Campus**:Auckland Park Kingsway Campus**Contract**:Permanent**Remuneration**:Market Related**EE position**:EE**Level**:Skilled**Introduction** The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future". **Job description** **_ For more information, please review the following link: _**_Justice/Criminal/NRSO_**- **Responsibilities**: - The responsibilities and duties of the successful incumbent include the following: **General Administration, which includes, but not limited to, the following**: - Assisting Faculty Officers with the execution of designated administrative duties regarding Undergraduate (UG) - Process QVS requests. - Compile manual/electronic transcript. - Verification of historical certificates. - Compile Letters - Edit module information on ITS Integrator for the electronic transcript supplement. - Print academic records. - Filing and scanning documents. - Print proforma statements (quotations). - Updating Perceptive Content. **Applications and Registration, which includes, but not limited to, the following**: **Other Administration**: - Handling and processing requests regarding deferred/substitute assessments. - Handling enquiries regarding examination and timetable clashes. - Any other functions as delegated by the line manager. **Minimum requirements** - A Diploma/Certification (NQF 6) or relevant qualification. - Three (3) years' relevant job-related experience. - Proven computer skills in Windows and MS Office. - Working knowledge of Integrator 4.1 system experience and management of student data. - Knowledge of administrative business processes. - Knowledge of UJ academic regulations. - Knowledge of UJ policies and procedures. - Knowledge of all life-cycle activities pertaining to academic administration. **Competencies and Behavioural Attributes**: - Attention to detail. - Computer Literate. - Analytical thinking. - Good Interpersonal skills. - Excellent planning and organisational skills. - Ability to work in a team. - Good time management. - Excellent customer service skills. - Good problem solving, crisis and conflict management skills. - Excellent verbal and written communication skills; and - Good listening skills. **Recommendations**: - Previous relevant experience as a Faculty Administrative Assistant/Faculty Assistant. **Enquiries**: **Enquiries regarding job content**:Mrs. Maria Motaung (Head of College Administration) at Tel: (011) 559 3959 - **Enquiries regarding remuneration and benefits**:Mrs. Antoinette Kanfer (HCM Business Partner) on Tel: (011) 559 2548

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