Junior Company Secretary

2 weeks ago

Pretoria, South Africa Stonebridge HR Solutions Full time

We are looking for an experience Junior Company Secretary who has excellent minute taking and CIPC experience.

**Requirements**:

- Relevant qualification with at least 3 years relevant practical experience, or Grade 12 with 5 years relevant experience
- Dictaphone typing experience
- Extensive minute taking and minute writing experience in both Afrikaans and English - Essential
- Above average business writing skills
- Drivers license and ability to travel
- Strong organizing and administrative skills
- Meticulous attention to detail
- Good interpersonal and communication skills
- Fully bilingual in English and Afrikaans (written and spoken) - Essential
- Computer literate in all MS Office programmes on intermediate level. Adobe Bookmark system experience will be an advantage

**Responsibilities (not limited to)**:
**Secretariat support within the Group of Entities**:

- Taking and preparing of minutes, agendas, annexures and decision registers for the various meetings within the Group of Entities;
- Support with the appointments of Trustees at the Master’s Office and Directors at the CIPC;
- Internal notices and external liaison with service providers for composition of annual reports

**Governance Support**:

- Support with review and amendments to the company’s Constitution, various MOI’s and Trust Deed
- Maintain and update policies within the company’s Group of Entities
- Maintain and update the registers of declared interests of Entities’ Boards
- Ensure compliance with the requirements in terms of the SLA’s between the company and the Entities within the Group
- Support to the Company Secretary with regards to matters relating to governance, risk and compliance, inclusive of research regarding these matters.

**Congress Support**:

- Support with preparation, planning and implementation of the detailed Chairperson’s agenda;
- Support with updates of rules of order and voting protocol applicable
- Support to the Election Committee with the election process, prior and during voting processes
- Support at meetings of the Board with voting procedures and protocols

**Projects and Trusts**:

- Internal communication relating to all Trust matters

**Training and Development of Elected member**s
- Co-ordinate arrangements for the induction of newly elected members of the various Boards
- Research and writing of articles for the company magazine relating to the Company Secretariat’s relevant matters

**Trademarks**:
**Ad Hoc Legal and other processes**:

- Support with legal or other processes inclusive of tenders.
- Represent the company in the Body Corporate meetings
- Ad hoc research for the preparation of legal documentation, contract reviews, etc

**General Administrative support to the Company Secretary**:

- Typing and translation of documentation
- Maintain filing system (electronic and physical)
- General support as required

**Salary**:The organization will offer a competitive salary which can be structured to include a bonus savings plan, pension fund and a medical aid.

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