Agency Coordinator

**Agency Coordinator**

**Introduction**

Want to join a multi award winning digital marketing agency where you can accelerate and work as an entrepreneur within an education and training driven business that is geared for growth with a brilliant culture well look no further.

**About the role**
- You will be joining the Finance Team in a mid-level position, reporting into the Financial Controller.
- You will be hands on, on Human Resource functions, including managing the recruitment (sourcing) of new employees as well as all the record keeping and databases.
- You will work alongside other Company Team members to optimize the agency documents and administration.
- To be successful in this role, you should have brilliant multi-tasking skills and professionalism.

**Responsibilities**
- Resourcing of new employees.
- Drive employee acquisition process with hiring lead. (Review profile and post vacancy, filter applicants and vetting of CV’s)
- Develop short lists with Hiring lead. (Setting up interviews, assessments and check references)
- Make an offer or regret applicant.
- Setup employee contracts.
- Steer On and off boarding of employees and ensure employee complete the processes. (Induction checklist, induction programme, facilitate processes and communication on disciplinary matters)
- Amendments/optimising of current staff onboarding SOPs and documents with updated processes and learnings with “Fun elements”
- Completion of internal documents and sending it on for signature.
- Sending signed documents to relevant division and file accordingly.
- Record keeping. (Updating of internal SOP’s, maintaining up to date and accurate records and processes, Contracts and client information and documents such as SLA’s NDA’s,etc)
- Complete tasks in line with priorities and due dates set out by Team Leader & HOD
- Database management - Collecting, compiling and confirming relevant databases to connect with for various marketing functions such as Business Directories, Media Databases and Event and Guest Speaker Research, etc.
- File and platform management - Ensuring that all electronic files are organized, up to date and accessible to all team members on Sharepoint.
- Gathering and compiling client spotlight info Drive culture activities. (Planning of social events and functions within budget, resourcing of gifts for clients and employees, long service awards and managing of staff clothing)
- Assisting with travel arrangements, booking of flights, accommodation and conference or meeting rooms.
- Equipment acquisition and distribution.

**Attributes & Requirements**
- Your own laptop/desktop computer that meets minimum specifications as defined by Employment Contract
- Excellent written and interpersonal communication skills
- Awesome organizational skills
- A willingness to take ownership of the work
- Strong work ethic and self-starter
- Computer literacy (Microsoft Word/Google Docs and Excel/Google Sheets)
- Experience in an agency environment
- Ability and passion to educate and share industry knowledge with less experienced team members
- Demonstrate resourcefulness and the initiative to lead advanced projects

**Education**
- Tertiary qualification in HR and minimum 1 years’ experience. Or any other relevant HR and/or business administration qualification.

**Benefits**
- Remote work = saving on transport and fuel increases
- Award-winning culture
- High-learning & development rate & trajectory
- Your SAY really MATTERS
- Flexible hours = work/life balance
- Monthly team reward
- Quarterly recurring client reward
- Annual bonus (Based on overall company performance)
- Long-service awards from 3rd year
- Culture participation awards