Personal Assistant

1 hour ago

Parow, South Africa Assupol Full time

Description
- 1. Assist regional manager with administrative functions- Organize RM’s meetings
- Manage RM’s diary
- Organize travelling and accommodation arrangements
- Handle RM’s and the sales team’s claim requests
- Assist with rationalization
- Assist with all budgetary expenditure payment requests
- Handle all sponsorship requests (internal and external)
- Liaise with staff and clients

2. Administrate correspondence and documentation- Type and draft documentation e.g. reports and presentations
- Manage all correspondence for manager and sales team
- Assist with drafting and placing of advertisements for sales force
- Prepare documents for meetings, this includes photocopying documents, writing and distributing minutes
- Manage all incoming and outgoing phone calls

3. Administrate systems and equipment- Keep filing system up to date
- Keep electronic backup system up to date
- Keep follow-up system related to deadlines, documentation, and feedback up to date
- Keep office and computer equipment inventory up to date

4. Assist with external projects and public relations matters- Organize and manage all social events and team buildings
- Order promotional items for projects etc. in region
- Manage and control all commission deductions of sales force
- Assist head office with all human resource related issues of sales force and staff - on request
- Handle enquiries and communication with external organizations
- Ensure payment of all service providers
- Manage and prepare documentation for projects
- Attend ad hoc meetings - on request
- Manage and control all vehicles reports for region
- Assist with managing all external franchises

**Requirements**:
A)

Knowledge and Skills

Formal Education
- Matric
- Diploma in Office Administration or Secretarial/relevant

Technical/Legal Certification
- RE 5 (as an advantage)

Experience
- 2 Years’ experience as a Personal Assistant
- Atleast 2 Years’ experience in the Insurance Industry

Work Level

Skilled

Job Type

Permanent

Salary

Market Related

EE Position

No

Location

Parow

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