Personal Assistant to Board of Directors

2 weeks ago

Parow, South Africa Southern Shore Recruitment Full time

**Personal Assistant to the Director & Board of Directors**

**Parow**

**Be the “calm” in this diverse and dynamic manufacturing team, your ability to organise and assist with your knowledge and experience in co-ordinating their lives would be a great asset.**

**Duties**:

- Key Performance Areas
- Schedule and record minutes of all management meetings when required.
- Plan and book all travel arrangements and accommodation including but not limited to itinerary.
- Responsible for screening calls and handling enquiries effectively.
- Provide full administrative support to the CEO and Chairperson.
- Organise and maintain the CEO and Chairperson’s calendar through effective diary management.
- Monitor all requests and identify those that need urgent attention and escalate accordingly.
- Schedule appointments, engagements, and provide reminders.
- Assist in coordinating events and conferences.
- Provide support to Directors & Executive Members.
- Organise and maintain office filing system by ensuring accurate record keeping and electronic correspondence.
- Welcome guests of the CEO & Chairperson and ensure they are well taken care of.
- Prepare presentations and conduct research as directed by CEO and Chairperson.
- Perform ad hoc duties that may arise from time to time.

Skills & Behaviours
- Accurate minute taking
- Computer Literate
- Proficient in advanced levels of MS Office
- Discretion and trustworthiness
- Self-starter and ability to multitask
- Well-developed organisational skills
- Excellent administration skills
- Ability to be proactive and take initiative
- Excellent planning and time management skills
- Strong written and verbal communication skills with excellent etiquette
- Ability to work well with others
- High attention to detail
- Own transport essential

Qualifications & Experience
- National Diploma or NQF level 6 equivalent
- 8 years related experience supporting Senior Executives or Board Members

**Requirements**:

- Matric
- 5-8 years PA experience
- Compiling reports
- Advanced Excel - a must
- Ability to co-ordinate between client and sales team
- Strong communications skills - both English and Afrikaans
- Drivers and own reliable vehicle

**Salary**: R35,000.00 - R40,000.00 per month

Ability to commute/relocate:

- Parow, Western Cape: Reliably commute or planning to relocate before starting work (required)

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