Secretary Ii

2 weeks ago

Pretoria, South Africa Adams Adams Full time

**Duties and responsibilities**
- Attending to secretarial and typing functions associated with general legal work, e.g. personal injury litigation and third party matters
- Taking messages and attend to general office duties
- Completing large volumes of dictated typing work relating to High Court matters and preparing Notices in terms of Court Rules
- Processing of reports and documents
- Attend to administration of office files
- Prepare client accounts, attend to invoicing, including preparation of debit and credit notes
- Attending to all further accounting functions, such as arranging client and debtor payments,
- Handling debtors list and typing reconciliation statements
- Liaising with clients, counsel and sheriffs, organising consultations and attending to queries from clients and other attorneys
- Arranging medico-legal examinations for clients with doctors as well as traveling arrangements & accommodation
- Following up to ensure that clients are reminded to attend medico-legal examinations
- Arranging for urgent services of legal documents and follow up telephonically
- Assisting in supervisor’s practice and facilitate best use of her professional time
- Diarising files and following up on outstanding issues
- Ensure proper record keeping at all times

**Skills and knowledge**
- Computer literate in Microsoft Word
- Fully conversant in **English and Afrikaans**:

- Ability to work under pressure while keeping calm
- Ability to work accurately and independently, without the need to be policed to ensure work is done and deadlines are met
- Ability to use initiative and be able to work on several matters at a time
- Good telephone and communication skills
- General **Litigation experience**:

- Ability to work accurately with attention to detail
- Experience in **personal injury law and family law**:

- Willingness to learn and become efficient and effective towards responsibility
- Flexibility with respect to time & work.

**Qualification/s**
- Matric/National diploma or equivalent qualification
- Secretarial Diploma with excellent typing skills

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