Executive Personal Assistant to Managing Director

12 hours ago

Stellenbosch Western Cape, South Africa HAZENDAL WINE ESTATE Full time

**Executive Personal Assistant to the Managing Director - Wine Estate & Hospitality**
Location: Stellenbosch

Reporting to: Managing Director (MD)

Working Hours: Flexible, including occasional evenings and weekends as required by business operations.

**Key Responsibilities**:

- Executive Support: Provide high-level administrative, secretarial, and operational assistance to the MD.
- Schedule & Travel Management: Coordinate the MD's calendar, schedule internal and external meetings, and manage travel plans, including local and international arrangements.
- Communication Management: Draft, review, and send correspondence on behalf of the MD. Act as the primary point of contact between the MD and internal/external stakeholders.
- Meeting Coordination: Organise and prepare for meetings, including compiling agendas, taking minutes, and following up on action items.
- Project Support: Assist the MD with ongoing business projects, research, and ad-hoc tasks to ensure business and personal objectives are met efficiently.
- Office Oversight: Maintain an organised and professional office environment for the MD and executive team.
- Stakeholder Engagement: Build and nurture relationships with key stakeholders, clients, partners, and internal teams.
- Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
- Prioritisation & Time Management: Help the MD manage workload, prioritise commitments, and remain focused on strategic goals.
- Flexibility & Availability: Adapt to changing schedules, work demands, and occasional after-hours commitments, especially during peak hospitality periods or major wine events.

**Required Qualifications, Experience & Skills**:

- Matric / Grade 12 (essential)
- Office Administration / Secretarial Diploma or equivalent (preferred)
- Minimum 5 years’ experience supporting a senior executive (MD, CEO, or equivalent)
- Experience in the hospitality, travel, or wine industry is highly desirable
- Must have own reliable vehicle and a valid driver’s license
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organisational and time management skills
- Excellent verbal and written communication abilities
- High emotional intelligence and interpersonal skills
- Ability to multitask and work under pressure
- Discreet, trustworthy, and proactive in problem-solving
- Based in Cape Town or Stellenbosch

  • Executive Personal Assistant to Managing Director

    2 days ago

    Stellenbosch, Western Cape, , South Africa HAZENDAL WINE ESTATE Full time R250 000 - R500 000 per year

    Executive Personal Assistant to the Managing Director – Wine Estate & HospitalityLocation: StellenboschReporting to: Managing Director (MD)Working Hours: Flexible, including occasional evenings and weekends as required by business operations.We are seeking a highly professional and proactive Executive Personal Assistant (PA) to support the Managing...

  • Executive Personal Assistant To Managing Director

    3 days ago

    Stellenbosch, South Africa HAZENDAL WINE ESTATE Full time

    Overview Executive Personal Assistant to the Managing Director – Wine Estate & Hospitality Location: Stellenbosch Reporting to: Managing Director (MD) Working Hours: Flexible, including occasional evenings and weekends as required by business operations. Responsibilities Executive Support: Provide high-level administrative, secretarial, and operational...

  • Personal Assistant to Managing Director

    2 days ago

    Stellenbosch, South Africa Newmark Hotels Full time

    **Job Title: Personal Assistant** **Hazendal, Stellenbosch** The Personal Assistant (PA) will work directly with the Managing Director and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the Managing Director and undertaking a variety of tasks to support his vision, strategy, and...

  • Personal Assistant

    6 days ago

    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, based in Stellenbosch Technopark, is looking for Personal Assistant to the Executive Team. This is an excellent opportunity to join a highly dynamic and very well established group of companies in the agricultural industry. A relevant degree will count in your favour. Min 2 - 3 years experience in a similar role with a professional and dynamic...

  • Personal Assistant to Director

    4 weeks ago

    Cape Town, South Africa ARRCC Full time

    Personal Assistant to Director ARRCC – a global leader in luxury interior architecture and design – is seeking a Personal Assistant to Director in Cape Town, Western Cape, South Africa. About the Role This dynamic and highly trusted role is perfect for a proactive, detail-driven professional who thrives in a fast-paced, creative environment and...

  • Personal Assistant to Directors

    1 week ago

    Cape Town, South Africa Inhouse Design Studio Full time

    **PLEASE READ THE JOB DESCRIPTION BEFORE APPLYING.** **MUST BE IMMEDIATELY AVAILABLE.** As a Personal Assistant (PA) to our 3 Directors, you will play a crucial role in supporting the daily operations and activities of the directors within the organization. This role requires a high level of organizational skills, discretion, and professionalism to...

  • Personal Assistant to Directors

    1 week ago

    Cape Town, South Africa Inhouse Design Studio Full time

    **PLEASE READ THE DESCRIPTION BEFORE APPLYING**: **MUST BE IMMEDIATELY AVAILABLE.** As a Personal Assistant (PA) to our 3 Directors, you will play a crucial role in supporting the daily operations and activities of the directors within the organization. This role requires a high level of organizational skills, discretion, and professionalism to effectively...

  • Executive Personal Assistant

    2 weeks ago

    Cape Town, South Africa Time Personnel Full time

    Job Overview **Date Posted**: Posted 6 months ago **Location**: Cape Town, Western Cape **Job Title**: Executive Personal Assistant **Education Level**: Certificate **Job Level**: Intermediate **Minimum Experience**: 3 - 5 Years Excecutive Personal Assistant job vacancy in Cape Town. Our client based in the Southern Suburbs is seeking a dynamic and...

  • Personal Assistant to Directors

    3 days ago

    Cape Town, South Africa University of Fort Hare Full time

    Overview FMCG / Retail / Wholesale / Supply Chain South Africa - Western Cape , Cape Town - North (Goodwood - Blackheath) R 15 000 - R 16 000 We are seeking a reliable and proactive Personal Assistant to support the Directors of a fast-paced manufacturing company based in Beaconvale, Parow. This is a full-time, permanent role in the FMCG/cosmetics industry,...

  • Personal Assistant to Directors

    1 week ago

    Cape Town, South Africa Premier Hotels & Resorts Full time

    **Key Responsibilities**: - Provide comprehensive administrative support to the Directors, including calendar management, travel coordination, and correspondence handling. - Ensure the Directors’ time is managed effectively by prioritizing tasks and scheduling appointments. - Prepare and coordinate meetings, ensuring that agendas, reports, and materials...