Executive Personal Assistant to Managing Director

1 week ago

Stellenbosch Western Cape, South Africa HAZENDAL WINE ESTATE Full time

**Executive Personal Assistant to the Managing Director - Wine Estate & Hospitality**
Location: Stellenbosch

Reporting to: Managing Director (MD)

Working Hours: Flexible, including occasional evenings and weekends as required by business operations.

**Key Responsibilities**:

- Executive Support: Provide high-level administrative, secretarial, and operational assistance to the MD.
- Schedule & Travel Management: Coordinate the MD's calendar, schedule internal and external meetings, and manage travel plans, including local and international arrangements.
- Communication Management: Draft, review, and send correspondence on behalf of the MD. Act as the primary point of contact between the MD and internal/external stakeholders.
- Meeting Coordination: Organise and prepare for meetings, including compiling agendas, taking minutes, and following up on action items.
- Project Support: Assist the MD with ongoing business projects, research, and ad-hoc tasks to ensure business and personal objectives are met efficiently.
- Office Oversight: Maintain an organised and professional office environment for the MD and executive team.
- Stakeholder Engagement: Build and nurture relationships with key stakeholders, clients, partners, and internal teams.
- Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
- Prioritisation & Time Management: Help the MD manage workload, prioritise commitments, and remain focused on strategic goals.
- Flexibility & Availability: Adapt to changing schedules, work demands, and occasional after-hours commitments, especially during peak hospitality periods or major wine events.

**Required Qualifications, Experience & Skills**:

- Matric / Grade 12 (essential)
- Office Administration / Secretarial Diploma or equivalent (preferred)
- Minimum 5 years’ experience supporting a senior executive (MD, CEO, or equivalent)
- Experience in the hospitality, travel, or wine industry is highly desirable
- Must have own reliable vehicle and a valid driver’s license
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organisational and time management skills
- Excellent verbal and written communication abilities
- High emotional intelligence and interpersonal skills
- Ability to multitask and work under pressure
- Discreet, trustworthy, and proactive in problem-solving
- Based in Cape Town or Stellenbosch

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