Accounts Clerk

2 weeks ago

Western Cape, South Africa RBS Insurance Brokers Full time

**ROLE PURPOSE**

To administer and reconcile financial records in accordance with the finance department’s defined processes and the organization’s commitment to broader strategy.

**RESPONSIBILITIES**
- Financial_
- Ensure the appropriate minimization of creditors expenses.
- Contribute to the minimization of general expenses.
- Client_
- Ensure that all stakeholder (e.g., user, service provider) communication is accurate, timely, professional, and relevant.
- Build and maintain mutually beneficial relationships with internal and external stakeholders.
- Business Processes_
- Maintain accurate records of creditors' information, including client details, amounts outstanding, and payment due dates.
- Monitor invoices received and ensure all documents (purchase orders, delivery notes, cost centers, etc.) are filed.
- Prepare creditors' information for approval and process bi-weekly payments to suppliers.
- Administer payments according to the defined approval processes in line with the organization's financial strategy.
- Ensure timely and complete payments to suppliers to adhere to service level agreements (if applicable).
- Keep others informed regarding payment progress, including required additional information such as payment dates and proof of payment.
- Generate reports and statements, reconcile creditors' books weekly/monthly, and ensure completeness and timeliness of creditors' information for further accounting processes.
- Monitor and input information related to cash flow.
- Reconcile commissions deposited to commission statements received and manage bookkeeping accordingly.
- Perform general accounts reconciliation tasks and bookkeeping (e.g., commissions deposited vs. commission statements received).
- Assist in audit preparation by making information available and resolving assigned audit queries.
- Keep accurate records of own activities.
- Contribute towards continuous improvement in own and team performance.
- Participate and contribute to ad hoc projects.
- Learning and Growth_
- Live the RBS way by committing to the organizational values.
- Ensure continuous self-development.
- Share information and knowledge with the team.

**MINIMUM EXPERIENCE, QUALIFICATIONS & SKILLS**
- Certificate or Diploma in Accounting.
- Proficiency in Pastel (Evolution).
- Excellent communication skills (verbal and written).
- 3-5 years experience in a creditors/accounts payable function.

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