Admin Assistant I

4 days ago


Durban, South Africa Smollan Full time

We’re on the lookout for an experienced **Admin Assistant** to provide administrative support to the relevant business unit(s), including sales tracking, scheduling trade visits, managing expenditure and collating feedback on a 2months contract in **Durban**.

**As an Admin Assistant you will be responsible for**:

- Sales Tracking
- Draw sales reports from relevant database as per
- Collate information into one report and send to relevant stakeholders
- Co-Ordination of Trade Visits
- Schedule call cycles and trade visits, and ensure there are no conflicting appointments
- Organise travel arrangements and accommodation for out-of-town travel
- Budget Management
- Collate expense claims and personal business slips for everyone with a company credit card and submit to Finance for payment
- Use discretion in finding ways to save costs
- Diary Management and General Administration
- Use discretion to resolve issues or escalate/channel when necessary
- Monitor / follow-up to ensure effective problem resolution
- Handle issues and complaints in a diplomatic, tactful and interpersonally sensitive manner
- Liaise closely with internal and external clients to manage all scheduling of day-to-day appointments and tasks
- Anticipate priorities and schedule accordingly
- Plan agendas and ensure they are effectively distributed Plan ahead in scheduling recurring events
- Take effective minutes and ensure 100% confidentiality
- Update asset register (e.g., company cars, cell phones, etc.)
- Update client database, call cycles and internal staff information using relevant systems
- Draw / collate reports as required
- Ensure files and all information are updated and easily accessible

**What are we looking for?**

To qualify for this role, you should:

- Grade 12
- 1-2 year’s secretarial/admin experience, preferably in retail /FMCG
- Knowledge, Skills & Abilities: Communication skills (verbal & written)
- Financial management skills
- Planning & organising skills
- Time management
- Attention to details
- Computer literacy - MS office suite
- Sales objective achievement skills


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