Receiving Clerk

**About the Receiving Clerk**

We are seeking a **Receiving Clerk**to join our team at our **Newton Park, Gqeberha** branch. The Receiving Clerk is responsible for deliveries, check quality/quantity against shipping invoice, address and resolves any problems with shipments and works with both customers and distributors to address any shipping and deliveries.

Receiving Clerk responsibilities are:

- Accepts and signs for deliveries.
- Request delivery schedule from purchasing.
- Ensure all deliveries are received in the receiving area only.
- Assists in unloading shipments from the delivery vehicle.
- Open boxes and inspect contents for quality and quantity.
- Isolate any discrepancies on deliveries and notify Procurement and or your line manager immediately.
- Ensure Return Authorizations reports are up to date daily.
- Ensure all receipted po's are billed daily (2nd step)
- Communicate any discrepancies on goods received asap to Procurement department.
- Check goods against suppliers' invoices.
- Ensure that the receiving area are locked, and no un-Authorized entry allowed.
- Organize and maintain inventory and storage areas within receiving.
- Ensure shipments and inventory transactions accuracy.
- Ensure shipments received by 15h00 are costed before close of business.
- Ensure receiving area are cleared by close of business daily.
- Maintain records of all received shipments.
- Ensure all items with serial numbers are recorded accurately in the MRP system.
- Ensure goods are accurate captured/costed in the system.
- Ensure orders are picked at the picking area and not - receiving area.
- Ensure all goods has the proper documentation when leaving the receiving area and are signed for “GRN document”.
- Examine waist before removal ensuring all stock has been removed.
- Ensure the security of the department by locking the entrances when not in use.
- Providing excellent customer service, answering questions, and handling complaints from clients and sales in a professional manner.
- Ensure all suppliers invoices are handed to accounts department daily. Scan and link all supplier invoices as we receipt and drop this into our communication/shipping document tabs to ensure accounts has all documentation required.
- Provide a safe working environment, adhering to Health, safety and Environmental procedures and ensuring they are always understood and practiced.
- Always ensure wearing the appropriate PPE.
- Ensure only warehouse staff are permitted in the warehouse, no entry to any unauthorized personnel/customers will be allowed.
- Report any defects/accidents immediately.
- Ensuring all goods costed are packed away to allocated order and or to correct bin location before close of business. Once receipts processed stock is placed in a holding area for warehouse staff to check and pack away to allocated areas.
- Ensure that all relevant procedures and processes are followed and adhere to in line with the Companies procedures and requirements.
- Working with stock controller ensuring 100% stock accuracy.
- Ensuring all orders dispatched are on an invoice and checked by dispatch supervisor including the person dispatching/receiving the goods including courier collections.
- Normal Working hours_:

- Mon to Thu 08h00 to 17h00 - Fri 08h00 to 16h00

Required:

- Minimum of Matric or NQF4 equivalent
- +3yrs previous experience in similar role in a warehousing environment
- Be able to cope under high level of pressure & fast-moving environment
- Must have strong level of computer literacy
- Attention to details and problem solving
- Excellent communication skills
- Must be physically fit and strong to move around the warehouse spaces with ease