People Administrator

2 weeks ago

Cape Town, South Africa Signal Hill Products Full time

**Location: CPT, Epping**
**Position/Title: People Administrator**
**Reports To: People Business Partner**

**Overall Responsibility**:
The People administrator will ensure the smooth operation of all HR-related activities and processes. The incumbent will support the People department and the business unit by keeping track of all employee-related documentation, recruitment and hiring processes, benefits information, and general HR compliance.

**Focus Area 1**

**General HR Administration**
- Provide HR administrative support for assigned business unit
- Organize, compile, update employee records and databases on relevant HRIS with different information such as new hires, terminations, internal movement, disciplinary action
- Assisting with monthly payroll input and assisting with payroll queries

**Focus Area 2**

**Recruitment and staffing logistics**
- Posting and removing job ads
- Screening CV’s,
- Managing CV databases and talent pools,
- Completing and submitting background checks.
- Assist in arranging temporary staff by liaising with the TES stakeholder, as operationally required.

**Focus Area 3**

**Employee Onboarding, Administration and Probation**:

- Facilitating the onboarding process
- Updating internal databases with new hire information
- Drafting employment offer letters, contract amendments, and employment contracts when required.
- Collating probation documents.
- Checking and updating all new employee documentation and records.
- Organize and manage new employee orientation, and on-boarding.

**Focus Area 4**

**Employee relations**
- Provide guidance and support to managers and employees on employee relations issues
- Investigate and resolve employee complaints and grievances
- Conduct exit interviews and provide feedback to management
- Collaborate with HR and legal teams to ensure compliance with employment laws and regulations
- Manage employee discipline and performance improvement processes
- Partner with HR and business leaders to develop and execute employee engagement initiatives
- Assisting with HR-related communication to and from staff (individually and collectively)
- Support the HR Officer with initiatives which improve the company culture, by being a culture champion

**Requirements of the Role Qualification**:

- Minimum Bachelor’s degree or relevant in HR qualification required.
- A minimum of 2 years’ experience in a Human Resources Administrator capacity, (FMCG/ Retail industry experience would be preferred).
- Basic knowledge and experience of the recruitment process.
- Knowledge of South African laws and HR compliance and regulations.
- Excellent organizational skills, with an ability to prioritize important projects.
- An excellent learner with the ability to work in teams.
- Flexibility and willingness to learn at all times.
- Good problem-solving skills.

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