Business Development Co-ordinator

**The purpose of this role** is to Co-ordinate and participate in the Business Development teams’ activities and functions. To enable the team to focus on their core responsibilities. These co-ordination responsibilities include the tracking of the various functions in the team, to ensure tasks are successfully completed within the desired time frames and to co-ordinate the activities of team members to successfully deliver on the growth identified outside budget and successfully deliver the targeted pipeline commitments. **Key performance areas (to translate into a measure of success)** - Co-ordination of team appointments and events - Co-ordination and collation of project trackers - Travel arrangements for team at best price - Price File management - Collate To-Do action lists to ensure these are complete for feedback weekly - Support marketing activities including Market Analysis - Manage team leave balances and reports - Manage the submissions of company CAPEX - Reconciliation and follow up of P&L expenses and claims **Main Outputs and Responsibilities for This Position** **AREA/TYPE** **RESPONSIBILITY** Co-Ordination of team appointments and events - Arrange and co-ordinate team meetings to ensure regular attendance - As needed co-ordinate teams meetings with internal and external customers - As needed setup meetings with external clients as requested or scheduled and diarize for those applicable - Ensure effective minute and action items recorded and distributed and feedback provided before next meetings Co-Ordination and collation of project trackers - Work with the teams to update schedules and project trackers based on feedback provided by the relevant team members - Ensure the format and the accuracy of the reports are correct before presentation and/or distribution of trackers - Where multiple trackers are in play, and as necessary, collate into a deck for meeting presentations - Track proposals and active projects and provide admin support Travel arrangements for team at best available price - Arrange flights and accommodation to support the business travel requirements of the team in order for them to affect their roles - Travel includes domestic and foreign travel - Ensure best prices possible delivered within the company travel policy - Issue air tickets and travel vouchers as required to relevant team members and cover this with a typed travel Itinerary Price File Management - Work with IBP to manage to company price file - Update the price file with the annual price increase as determined by the business - Update the price file on a monthly basis to counter changes in product pricing or inflation increases in the market as needed Collate To-Do action lists to ensure these are complete for feedback - weekly - Ensure that action items for the teams are completed by due dates and submitted as required - Ensure leave plans and trackers are in place for the team and deviations are highlighted with corrective actions. Exceptions are highlighted to the CBDO Support Marketing activities including Market analysis and presentations - Help prepare presentation and graphics for prospective clients - Support market research intel collation with feedback from the team members and feed this to the Marketing researcher - Collect from market researcher the business leads relevant to the team and distribute according - Work with the marketing team to analyses the effectiveness of events and impact on the relevant sectors Manage the submissions of company CAPEX - Update and maintain the CAPEX register. - Submit Africa and SSH CAPEX to the CAPEX committee for approval on both rental fleet and machine sales, and track the progress of the PO’s and submission OEM’s - Submissions to be done electronically as directed by Group Head of IBP Reconciliation and follow up of P&L expenses - Ensure all claims and expenses of the team are submitted or accrued in the correct month for P&L review. - Submit expense claims and invoices for the team for processing and ensure spend is capped within the budget. - Highlight over/underspend with relevant team lead for explanation or accrual **Any other lawful and reasonable outputs and responsibilities that may be required.** **Qualifications** Minimum Relevant Tertiary qualification or working towards one Advantageous Co-Ordinator experience in a senior team **Experience** - 2 Years experience in a similar co-ordination role - Working within a commercial team **Knowledge** - Customer relationship knowledge - Mobile platform digital skills - CRM "software" skills and database management - Rental industry - Industry specific knowledge i.e. mining, construction, light & heavy industrial - Understanding of pricing methodology - MS 365 ERP capability - Sales Pipeline Co-Ordination **Skills** - Analytical skills - Effective communication - Planning and organisation - Presentation skills - Negotiation skills - Numerical skills - Verbal skills - Customer centri