Nantes Estate Event

Location: Nantes Estate, Paarl, South Africa Reports to: Estate Manager / Marketing & Finance Manager Employment Type: Part-time 1 December 2025 - 31 May 2026

(to be reviewed and possibly extended to a permanent position) Please note that the salary will be discussed in the interview.

**Role Overview**

We are seeking a dynamic, well-organized, and self-motivated individual to join our team as an Event & Venue Coordinator. This hybrid role combines the planning and execution of high-end events hosted by Nantes Estate and also coordinating external events held at Nantes Estate, with driving sales for future events and upselling current events.

**Key Responsibilities**

Event Coordination (Nantes Estate)
- Together with the Event planners and the Client’s event co-ordinator, Plan, coordinate, and execute weddings, private functions, corporate events, and styled shoots at Nantes Estate.
- Manage event logistics with external event planners, including venue setup, décor coordination, catering liaison, scheduling, and supplier coordination.
- Conduct site visits, client consultations, and pre-event meetings to understand client needs and expectations.
- Develop and maintain relationships with preferred vendors and service providers.
- Ensure events are delivered seamlessly, on time, within budget, and at the highest standard of excellence.
- Oversee event staff and service teams on event days to ensure smooth operations.
- Stock take

○ SAGE
- Check on Property maintenance and venue control
- Marketing & Media coverage at each event for Nantes Marketing purpose

○ Videos and photos

○ Interviews

○ Social Media knowledge and experience for in-the-moment content creation

○ Uphold Nantes Estate Policy (Do’s and Don’ts)
- Play the Host at Nantes Estate events, and external events held at Nantes Estate

Skills & Competencies
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Confi dent public speaking and sales presentation skills
- Attention to detail with a fl air for creative event styling
- Ability to multitask and work under pressure
- Strong negotiation and relationship-building skills
- Tech-savvy (MS Office, Social Media, CRM systems)

Qualifi cations & Experience
- Diploma or degree in Events Management, Hospitality, Marketing, or related fi eld (advantageous)
- Minimum 2-3 years’ experience in event planning and/or sales
- Valid driver’s license and own reliable transport
- Knowledge of the local hospitality, food & beverage market is a plus

**Personal Attributes**
- Proactive and self-driven
- Professional and polished appearance
- Positive, energetic, and solutions-oriented
- Passion for people, food, wine, and hospitality
- Assertive but approachable

**Work Arrangement**:

- This position is primarily remote. The Event and Venue Coordinator will work from home for planning, client communication, and administrative duties, and will attend in-person events and key setup or coordination days, venue tours, and coordination meetings, as required.

**Remuneration**:
Pay: From R8 000,00 per month

**Location**:

- Paarl, Western Cape (preferred)

Work Location: In person