Sectional Title/hoa Portfolio Manager

We are recruiting for a Sectional Title/HOA Portfolio Manager. All details are included below.

**WHO WE ARE**:
A property management company specialising in the day-to-day administration of Sectional Title and Share block schemes, Home Owners Associations, Retirement Villages and Hotels. Our mission is to manage our customers' assets and investments at a high, professional level, through a trustworthy relationship with trustees, directors and members.

We pride ourselves in having a client-focused approach. Part of our beliefs and culture is mutual respect, trust, integrity and teamwork. Training is important to us, therefore, we provide in-house training in various aspects.

We are experiencing exponential growth and, as a result, require an expansion of our team.

**THE IDEAL CANDIDATE**:
You are passionate about property management and seek an opportunity to showcase your abilities. Problem-solving is something you enjoy doing on a daily basis. As a logical thinker you thrive on challenges which motivate you to excel in various scenarios. You are a personable individual and enjoy building strong relationships.

Financial acumen is a strong suit and this is complemented by your exceptional attention to detail. The driving force behind your efforts is a can-do attitude as you continuously strive for excellence.

**QUALIFICATIONS**:

- Degree in property studies or financial management advantageous
- Paddocks Sectional Title / Home Owner’s Course advantageous

**KEY RESPONSIBILITIES**:

- **1. Property Management**_

Efficiently manage and oversee a portfolio of sectional title and home owners’ association properties, ensuring they are well-maintained, secure, and visually appealing.
- **2. Financial Management**_

Develop and execute annual budgets, monitor financial performance, and work to optimize the financial health of each entity.
- **3. Meeting Management**_

Scheduling meetings in accordance with rules and regulations and ensuring that meeting preparations are completed timeously. Attending and hosting meetings, completing minutes of meeting and distribution thereof. Managing all post-meeting action items.
- **4. Client Relations**_

Build and maintain strong relationships with property owners, trustees, and tenants, providing exceptional customer service and effective communication.
- **5. Statutory Compliance**_

Stay up-to-date with all sectional title and HOA laws and regulations including other statutory requirements from various other stakeholders. Always ensuring all community schemes in the portfolio are in compliance.
- **6. Contract Management**_

Oversee the Service Level Agreements (“SLA”) and contracts of service providers, and contractors, to ensure quality services and cost-effective solutions. Also ensure that changes to contracts and SLA’s are communicated timeously to trustees and form part of budget planning.
- **7. Reporting**_

Prepare regular reports and updates for trustees, providing transparency and insight into property performance.

**EXPERIENCE AND SKILLS**:

- Minimum 3 years related experience
- Knowledge of insurance fundamentals i.e. PQ sums insured, valuations, claims, etc.
- Detailed knowledge of Sectional Title Schemes Management Act, CSOS requirements and respective governing documentation i.e. Conduct Rules, Management Rules, Constitutions, etc.
- Scheduling of meetings, providing notice of meetings, hosting and attending meetings
- Preparation of minutes and adhering to all statutory requirements
- Managing of post-meeting action items
- Financial acumen and budgeting skills
- Audit interpretation
- Contract management
- Experience in dealing with owners and tenants and reporting to a board of trustees
- Ability to compile accurate reports and data capturing
- Computer literate (Google Workspace, Excel, Word)
- Ability to manage trustee expectations and be adaptable to different management styles within your portfolio
- Ability to speak in public with confidence
- Excellent communication and interpersonal skills
- Exceptional problem-solving and decision-making abilities
- Ability to work independently and as part of a team
- Ability to function well under pressure and operate in a fast-paced environment
- Excellent organizational skills
- Excellent at prioritising tasks
- Must have strong administrative skills, complemented by great attention to detail
- Excellent verbal and written communication skills
- Must be well-spoken and have excellent telephone etiquette

**PLEASE NOTE**:

- Salary is dependent on experience._
- Position start date _**1 February 2026.**_
- Must have own reliable transport and valid driver’s license. _

Work Location: In person