Legal Administrator

Purpose of the role
To deliver efficient and effective administrative support to the South African Legal team in the delivery of legal services across the South African business, whilst acting as an intermediary between the South African Legal team and internal/external contacts.
Key Responsibilities
GENERAL
To provide paralegal and legal administrative support to the South African Legal Team;
Communicating with internal clients and assisting South African CoSec and Legal Counsel or similar in the administration of legal matters;
To undertake substantive legal work, as appropriate, such as preparation of first drafts & first legal review of standard agreements for South African CoSec & Legal Counsel or similar;
Preparing and disseminating standard form documents (CDAs, Addenda, Service Level Agreement) for use by the business and negotiating comments from third parties under the supervision of South African CoSec and Legal Counsel or similar;
Preparing correspondence, meeting minutes, agenda, draft advice and compliance reports under the supervision of CoSec South African Legal Counsel in line with TH Agreed Guidelines for Legal Agreements;
Preparing agreement summaries and managing the signature process through the different South African structures and uploading onto the central contracts repository;
Collating, updating, and submitting reports to the South African Company Secretary as and when required under the supervision of South African CoSec and Legal Counsel.
Proactively discern the priority of tasks and focus on high-priority tasks first.
LEGAL SYSTEMS & PROCESSES
Oversee usage of Legal digital systems (LMM, Contracts Manager, and Entity Manager) by the legal function and business units in South Africa.
Assist CoSec & Legal Counsel (South Africa) with the implementation of the Group Legal SOP and Contracting Guideline in South Africa.
**Test software systems and become a super-user to assist with**:

- training of business and the South African Legal Team;
- troubleshoot problems and expedite solutions;
- provide internal and external customer service & support;
- collaborate with the South African Legal team & business to identify best practices and continuous improvement on software
Contribute to the development of South African precedents, templates, clause banks, and legal opinion registers to facilitate the use thereof.
Liaise with business and external service provider for collection and migration of data on adopted digital systems;
ADMINISTRATION OF CANE SUPPLY CONTRACTS
Initial drafting of Cane Supply & Agric Ops related commercial agreements
Facilitating agreement approval in line with the Approvals Framework
Tracking/tracing agreements from draft through to final signature
Agreement filing & administration
Agreement database management
Liaising with Group Legal with respect to maintaining relevant agreement precedents
Liaising with external conveyancing attorneys as it relates to notarial conditions registered in favor of THL on third-party owned land (NDRs, consent to sale, transfers, subdivisions, etc.)
CONTINUOUS LEGAL DEVELOPMENT
Update job knowledge by participating in educational opportunities and reading professional publications.
Accomplish functional Goals and Scorecard by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Qualifications, Experience & Competencies
Secretarial, paralegal, or legal qualification
3-5 years of experience working as a paralegal or legal assistant in a corporate/commercial law firm or in-house legal department;
Understanding of commercial contracts and legal terminology;
Experience in electronic file management and contracts repository systems would be an advantage
Advanced PC literacy on all MS Office Suite, Adobe Acrobat;
Verbal and written proficiency in the English language.
Project management & methodical implementation skills;
Administrative and organizational skills;
Electronic database management;
Experience producing and handling electronic file formats, including creating electronic files from data extraction;
Minimum typing speed of 75 wpm;
**Direction**: Build shared strategy, principles and standards for Legal throughout the South African business unit ;
**Alignment**: Partner with South African businesses and counterparts to support decision-making through effective legal risk mitigation
**Commitment**: Display integrity, rigour, and independence in protecting the business from unwarranted risk, while supporting the commercial agenda
Positive, diligent, and hard worker;
Ability to prioritise and co-ordinate work;
Outcome-based and self-motivated;
Ability to look for ways to do things better, faster, and more efficiently;
Team player, flexible in assisting others to succeed;
Exceeds expectations of contribution and performance;
Well-developed interrelationship and communication skills;
Ability to prioritize workload and timely completion of work assignments;
Adhere