Secretary Human Biology and Integrated Pathology Health Sciences

5 days ago

Port Elizabeth, South Africa Nelson Mandela University Full time

** CORE PURPOSE OF JOB**
- The incumbent is expected to deliver a comprehensive administrative and secretarial function to the Human Biology & Integrated Pathology Department on Missionvale Campus, to ensure the efficient and effective functioning of the Department.
- **
KEY PERFORMANCE AREAS**- **
Internal support**
- Provide secretarial support to the Head of Department
- Preparation and organisation of departmental meetings and events
- Manage general office operations within the office of the Head of Department
- Execute and monitor financial transactions between the department and internal and external stakeholders, including procurement of laboratory equipment and consumables
- Execute human resource processes within the department, including loading short term contracts, requesting ICT services and submitting claim forms
- Execute university processes for the successful running of departmental academic activities, including loading marks and assessment criteria on ITS, liaising with the assessment office and booking lecture and assessment venues
- Serve as liaison by preparing and disseminating written and telephonic correspondence to staff, students and other stakeholders.
- Providing information to relevant stakeholders for the departmental website and other media Reporting and following up on maintenance requests.
- **External support**
- Interact with students and members of the public, clients, customers on a daily basis Render assistance and referring them to the relevant professionals
- Communicate and liaise with external service providers as and when required Communicate and liaise with external service providers as required
- **
CORE COMPETENCIES**-
- Advanced knowledge of professional secretarial and office management tasks.
- Demonstrated accuracy in financial administration skills.
- In-depth knowledge of and experience in discipline-specific national and/or international professional societies and councils associated with the Human Biology & Integrated Pathology
- Demonstrated experience in working with multiple academic processes efficiently
- Knowledge of applicable university policies and protocols
- Demonstrated ability to work well in a multicultural and diverse environment and to deal with and resolve issues, problems, conflicts and any crisis situation that may arise
- Ability to manage time and deliver high-quality work under pressure in a large and busy department.
- Excellent interpersonal skills.Working in Moodle and related university online and academic programs and systems **
POST REQUIREMENTS**
- 1. Matric PLUS a completed one-year diploma in Secretarial/Office Management/Communication/ Administration or equivalent
- 2. Completed two years work experience in a secretarial or departmental administration position
- 3. Experience in working with a learning management system or related academic online programs used at a higher education institution
- 4. Proven ability to work in Microsoft Office Suite products (Word, Excel, Outlook)
- 5. Experience with procurement systems
- The following requirement may be an advantage:

- Previous secretarial/administrative assistance experience at a higher education institution

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