Temp General Office Assistant

5 days ago

Krugersdorp, South Africa Growthpoint Properties Full time

Job Title and Job Grade

General Office Assistant
Job grade: B1

Job Purpose
Responsible for office and administrative support to the team. This role is vital for the smooth-running of a department. The incumbent will field lease audits, billing audits, draft and assisting by collecting leases and assist with daily general administrative tasks.

Role Location

Key West Shopping Centre, Krugersdorp and Village Square, Randfontein

Working Conditions

Monday to Friday 08:00 - 16:30, ability to work after hours and over weekends.

Reporting Manager

The General Office Assistant reports to Portfolio Manager / Centre Manager of Key West Shopping Centre and Village Square Shopping Centre.

Duties and responsibilities
- Complete order forms and send to contractors on Fraxion.
- Storeroom stock control.
- Reception duties.
- Logging calls with the Growthpoint Management Service Desk.
- Assist with report compilation.
- Asset register audit.
- Filing.
- Obtain quotations for operational purposes.
- Typing take-back and take-on inspections.
- Typing of offer to lease and lease approval sheet.
- Tenant and Lease audits.
- Billing audits.
- Collecting annual audited turnover certificates and attend to calculations.
- Collecting of turnover figures.
- All administration functions.
- Liaise and manage meter reading agency in terms of tenants.
- Leasing documentation and follow ups.
- Working on various systems i.e., MRI, Fraxion etc.

Experience

5 years of administrative experience in a secretarial environment or similar, preferably in a property environment.

**Qualifications**:

- Matric - prerequisite
- Post Matric qualification will be an advantage
- Knowledge of MRI will be an advantage

Competencies
- Computer literacy; Word, Excel, and PowerPoint
- Ability to draw schedules / reports on system
- Good communication skills - written and verbal
- Time management skills
- Sound administrative skills
- Good problem-solving skills
- Excellent touch-typing skills with a high accuracy rate

Personal Attributes
- Emotionally mature
- Energetic
- Creative
- Friendly
- Professional - well-groomed and well-spoken
- Driver’s license and own transport pre-requisite

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