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Shared Services Administrator Greenstone

3 weeks ago

Johannesburg, South Africa Jobs4All Full time

The Shared Services Assistant is responsible for assisting the Cashbook Administrator:
Download bank statements daily.
Capture the cashbooks daily.
Reconciling the cash books on a weekly basis.
Calculate forex and commission on batches.
Ensure resolution of queries within the agreed department / business unit SLA’s.
Ensure department targets are achieved.
Participate in various ad hoc projects / tasks when required.
The Shared Services Assistant is responsible for assisting the Accounts Payable / Receivable Administrator:
Monitoring and maintaining creditors control and debtors’ function.
Foreign creditor payments and reconciliation.
Local creditor payments and reconciliation forecasting.
Processing returns, raising queries where there are discrepancies.
Accurate record keeping.
Maintaining client relationships.
The full revenue cycle from invoicing to debtors’ collection.
Maintaining Client accounts on all airlines.
Statements and Invoices sent to clients
Processing invoices and credit notes
Intercompany receivables processing
Ensuring collections are correct and timely.
Monitoring reasons for delays in collections.
Identifying and allocate monies coming in.
Updating the daily cash flow.
Returned stock processes and procedures.
Participate in various ad hoc projects / tasks when required.
Skills and knowledge
Minimum requirement is a Matric with Mathematics, NQF5 or better accounting qualification (or working towards such),
Minimum 1 year’s practical experience in accounts payable, receivable & cashbook (with multi-currency transactions).
Sound financial and accounting skills.
Good computer systems capabilities (Excel; Accpac, other accounting packages).
Good communication and interpers onal skills.
Ability to work efficiently under pressure.
Ensure productivity and meet deadlin es.
**Cognitive**:
Analytical & methodical - logi cal thinker.
Able to work with a hig h attention to detail (accurate).
Delivery-oriented self-starter.
Objectiveness and factual reasoning.
Precise and disciplined.
Structured worker and effective administrator.
**Behavioral**:
Hard working, tenacious and c ommitted to delivery.
Emotionally mature.
Well - developed time management skills.
Able to work independently with limite d instruction and supervision.
Able to work effectively in a t eam.
Exercise self-reflection - able to self-correct and be f lexible / adapt to change.
Ethical and honest.
Calm, yet able to respond quickly and rationally to unexpected events (not impulsive).
Ability to cope with and handle variable workload which can be heavy at times.
It is expected that the applicant will be comfortable in a routine administrative environment an d be able to interact effectively with people across the operations in the company. Daily interaction with the operations will be re quired.
The role will require si gnificant attention to detail.
**Additional Requirements**:
Excellent verbal and written communication skills
Computer literate-Excel essential.
Work well under pressure
Deadline driven
Accpac / NetSuite experience advantageous.
Excellent telephone skills
Reconciliation skills essential
Between 1 - 3 Years