Tender and Contracts Administrator

1 week ago

Polokwane, South Africa RJPersonnel Full time

2years

To compile advertisements for submission to relevant media as well as capturing and receipting it on Oracle in order for tenders to be published and paid
To arrange and attend briefing sessions
To arrange ‘opening of tenders’ meetings (publically) and summarise all tenders received to ensure all submissions are recorded
To travel to Regions (if necessary) for CFET meetings or to sites to coordinate site visits
To compile tender documents and prepare packs for adjudication
To arrange tender evaluation adjudication meetings with Executives (including submission of documentation) to ensure tenders are correctly adjudicated and awarded
To publish successful bidders in the Government Bulletin and notify all bidders of outcomes to promote openness and transparency as per policy
To negotiate prices with awarded bidders
To assist in drafting contracts as per information and pricing obtained from bidders and to ensure the accuracy of contact details (including signatures by delegated authorities) to protect the company from legal matters
To liaise with the company’s secretary’s office on legal matters pertaining to contract content in order to incorporate the company’s secretary’s input
To attend to tender and contract queries (e.g. daily queries that arise from business, bidders, Executive Adjudication Committee and end users) and send queries from tenderer to technical and vice versa
To submit finalised contracts to executives and suppliers for signature to ensure a legal contract for goods/services to be in place
To capture contract information onto Oracle to facilitate the ordering and payment processes
To maintain contracts with regard to price increases, addendums, extensions and terminations to ensure that valid contracts are in place at all times

**Qualifications and Experience**:
Grade 12 Diploma/Certificate in Procurement/ Tenders/ Contracts 3 year diploma/ degree in Procurement (desirable)
Minimum 2 years tenders and / or contracts administration experience within the procurement environment Relevant procurement contract legal knowledge Knowledge of PFMA, PPPFA and BBBEE
Knowledge of accounts payable system is desirable
Computer literacy (MS Office, specifically Excel)
Written and verbal communication skills
Time management skills Interpersonal skills
Attention to detail Analytical thinking Maintaining confidentiality Negotiation skills Planning and organising skills
Numeric skills Working with people at senior level Assertiveness
Ability to work in a high-pressure environment

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