Admin Engineering Controlling

1 week ago

Durban, South Africa Dick King Labs Full time

NO PHONE CALLS NOR WALK-INS WILL BE ACCEPTED
- Be proactive, have a positive outlook on life and be friendly by nature
- Administration and Service orientation
- Clever with numbers, worksheets and technologically orientated
- Curious and investigative by nature
- Supremely organized (Time Management etc.) and enjoy following systems consistently.
- Deadline driven - tight daily, weekly and monthly deadlines
- Fully computer literate - Word, Excel (Advanced) & Outlook
- Highly numerate, with above the norm levels of accuracy and passionate about detail
- Supremely Impressive Business Telephonic, Written and Oral Communication skills

Minimum Requirements:

- Proficient with 7 years’ experience in executing Pastel Invoices, Proformas, Credit Notes, Quotes.
- Competent with at least 3 years’ experience on Pastel Evolution: Sales Orders & Inventory Modules.
- Knowledge and competency in customer service processes so as to ensure repeat sales
- Knowledge of export/cross border documentation and payment processes
- Exposure to both Customer Service, Administration and Invoicing Functions essential

Duties include but are not limited to

**Customer Service**:

- Attends to Walk In customers and executes Transactions expeditiously on Pastel.
- Completing proformas and commercial invoices for Exports/Retail and other services.
- Providing statements/PODs/Packing Sheets to customers
- Sending customers sales order confirmation and alerting customers when goods ready for collection,
- Checking delivery addresses with customers, Providing customers with waybill numbers and pictures
- Of stock despatched if needed.
- Ensuring all relevant Export documentation is completed timeously in accordance with legislative & Company requirements, together with the procurement & distribution functions
- Loading Sales Orders on to Pastel, after verifying accuracy against Sales Quotes asap.
- Invoicing customer orders proactively and timeously, with a zero-error rate and so as to minimise the turnaround time for customer deliveries/collections. Following up with outstanding collections.
- Check Picking slips and working closely with the Stock/Despatch team to ensure a quick turnaround time and optimal stock management.
- Reconciling sales orders: Invoiced goods vs back orders and following up when goods will be ready.
- Participating in stock take and assisting with inventory reconciliations to identify shrinkage errors,
- Including using Pastel to track stock variances.

**Administration**:

- Providing assistance to customers & colleagues & resolving queries timeously & in a manner which fosters relationships & promotes the company’s image
- **Sending Sales Orders report to Sales team daily by 8h00am and weekly to the Despatch, Procurement and Management, with the intent of supporting proactive invoicing and preparation of packing slips for export order.**:

- Ensuring all documentation are reconciled with the accounts processes and filing is completed so there is order and good housekeeping in this function.
- Engaging with others ethically and with integrity and abiding by Health and Safety Regulations
- Answers all telephonic enquiries so as to promote a customer centric image.

**Job Types**: Full-time, Permanent

**Education**:

- High School (matric) (preferred)

**Experience**:

- in doing Pastel Invoices, Proformas, Credit Notes, Quotes: 7 years (preferred)
- in a similar position: 7 years (preferred)

  • ASSISTANT ADMIN CONTROLLER

    3 weeks ago

    Durban, South Africa Suncoast Casino Full time

    Tsogo Sun welcomes job applications from passionate and hard-working team players who want to be part of our ever growing Tsogo Sun family. We value our employees and provide them with the means to grow within the company, opening many doors in the process. If this is an offer that excites you, send in your application and you could be the newest addition to...

  • Admin Controller

    3 days ago

    Durban, South Africa Bidvest International Logistics Full time

    **Job Purpose**: It is the responsibility of the Admin Controller to manage and maintain the financial controls of the Facility and ensure that the financial data communicated to the Facility Manager is accurate and presented within the desired time frames. **Qualifications & Experience**: - Matric. - Relevant Finance Diploma / Degree. - High Levels of...

  • Admin Controller

    2 weeks ago

    Durban, South Africa The Recruiters Full time

    Job DescriptionHighly reputable automotive dealership need a confident, experienced individual to join their team!The successful candidate will be responsible for managing vehicle stock, handling the related paperwork and financial transactions, and ensuring administrative and stock control processes are accurate and efficient.Duties &...

  • Senior Admin Controller

    2 weeks ago

    Durban, South Africa Bidvest International Logistics Full time

    **Job Purpose**: It is the responsibility of the Senior Admin Controller to assume full responsibility for the financial controls of the Facility and ensure that the intergraty of the financial data reported for the Facility is accurate and presented within the desired time frames. **Qualifications & Experience**: - Matric - Diploma / Degree in...

  • Assistant Admin Controller

    2 weeks ago

    Durban, South Africa SHARON NUROCK RECRUITMENT CC Full time

    💼 What Youll Do (and Love Doing):✨ Support the Administration/Casino Controller to ensure all finance administration functions run smoothly and accurately.✨ Prepare precise month-end journals and meet reporting deadlines.✨ Identify risks, streamline processes and protect company assets.✨ Deliver exceptional service to internal...

  • Quality Control Lead

    7 days ago

    Durban, South Africa Ramsay Engineering Full time

    Ramsay would like to offer the opportunity to all employees who meet the requirements for this position to apply. Job Objectives: Maintain Customer KPI regarding QPR, PPM, SSN, Downtime & Warranty(White scorecard). Respond quickly and efficiently to Customer quality problems found in the Plant, Purchase and Customer, take containment measures immediately,...

  • Process Engineer

    4 days ago

    Durban, South Africa Ramsay Engineering Full time

    Overview Department: Process EngineeringLocation: DurbanContract type: Permanent Ramsay Engineering would like to offer the opportunity to all employees who meet the requirements for the position that is available to apply. Basic Function: Responsible for overseeing and optimizing production processes and ensuring they are operating according to the defined...

  • Senior Admin Controller

    7 days ago

    Durban, South Africa IGo Solutions Full time

    A leading motor dealership in Durban is seeking a Senior Admin Controller to oversee administrative and financial functions. The ideal candidate should have extensive dealership administration experience and strong leadership skills. Responsibilities include managing the admin side during the Finance Director's absence. Salary is R15 000 – R20 000, plus...

  • Automation Engineer

    4 days ago

    Durban, South Africa Ramsay Engineering Full time

    Location: DurbanType: Full Time/ Permanent The above positions have become available at Ramsay Engineering . Suitably qualified candidates that meet the job requirements are invited to apply for the position. Job Requirements 5+ years’ minimum relative experience Proven experience in designing and implementing automated systems Strong proficiency in PLC...

  • Accountant Assistant to FM

    2 weeks ago

    Durban, South Africa IGo Solutions Full time

    A leading and well-established motor dealership in Durban is seeking a Senior Admin Controller to join their team. This key position acts as the Second-in-Command (2IC) to the Finance Director, overseeing and managing the full administrative and financial control functions across the dealership. The ideal candidate will be a strong leader with extensive...