Admin Controller

5 days ago

Durban, South Africa Bidvest International Logistics Full time

**Job Purpose**:
It is the responsibility of the Admin Controller to manage and maintain the financial controls of the Facility and ensure that the financial data communicated to the Facility Manager is accurate and presented within the desired time frames.

**Qualifications & Experience**:

- Matric.
- Relevant Finance Diploma / Degree.
- High Levels of Computer Literacy.
- Previous working experience within a Warehouse / Logistics enviroment would be beneficial.
- Strong working experience managing and improving Financial Controls.
- Strong Accounting and Administrative experience.

**Key Responsibilities**:
PLANNING AND ORGANISING
- Prepare orders.
- Quality check supplier invoices for validity and accuracy.
- Reconcile Labour broker timesheets.
- Petty Cash Control.
- Check Forklift hours and maintenance costs.
- Daily Diesel Recon.
- Check overtime to Access reports and attendance registers and collate for approval.
- Asset verifications/disposals forms/transfer forms.
- Prepare accrued expense/accrued income/provision journals.
- Complete the Auditors Revenue Schedules.
- Complete the Volume templates.
- Prepare customer invoices.
- Send Customers invoices with supporting docs timeously.
- Attending to customer & service provider queries.
- Preparing reversible & non-reversible journals for month.
- Ensuring inter-department revenue/costs are processed.
- Reconcile Ops statement/GL and do necessary adjustments if rquired.
- Review income statements.
- Monitor claims & ensure correct procedures are followed for reporting/provison/processing of invoices.
- Ensures that all financial requirements are met as per deadlines.
- Ensure compliance to Finance procedures through reviews and spot checks.

UTILIZATION OF EQUIPMENT AND MATERIALS
- Ensure optimal utilization of time and resources.

HOUSEKEEPING, SAFETY, SECURITY, QUALITY ASSURANCE
- Ensure adherence to housekeeping standards.
- Ensures adherence to guidelines stipulated in OHSA and BPL SHERQ Department

ISO 9001 QUALITY STANDARDS
- Ensures confidentiality of the job requirement is maintained at all times.
- Ensures that Quality assurance procedures are strictly adhered to. Review procedures at planned intervals escalate the necessary changes.

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