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Head of Purchasing and Shipping

2 weeks ago

Cape Town, South Africa Frank Consult Full time

**Position Summary**
Responsible for leading, developing and supporting the team to deliver the planned Inventory purchases for business operations. Key to the role is to achieve planned cost business/brand efficiency that drives end-to-end profitability. The main Key Performance Indicator (KPI) is the Inventory Purchasing Plan to achieve the Planned Landed cost of inventory and the Inbound OTIF Management for Shipping.

**Essential Duties and Responsibilities**
- Financial Outputs_
- Partner with Total Business Sales and Brand to meet the Operating Company's financial targets specifically relating to delivery and stock management.
- To manage and control the Planned Cost Inputs vs the Actual Landed Costs for all products.
- Avoid Financial penalties during the Shipping of products by ensuring goods delivered on time (as per schedule).
- Avoid Customs and Duty penalty charges by ensuring necessary documents for compliance and that goods can be cleared by customs for OTIF to business.
- To influence and execute the seasonal and purchasing strategy for relevant departments and Brands, by Evaluating/Analysing the Business Inventory Report (Matching PO vs SO) for maximum sales and efficient Inventory Levels across Brands.
- Team Management_
- Establish a high-performance culture via the communication of clear expectations and targets within the Purchasing and Shipping function.
- Develop and continuously manage the functional competencies of all employees.
- Evaluate the performance and competencies of your direct reports within the given performance appraisal framework, and the agreed Key Performance Indicators.
- Manage talents within your team to develop their competencies and managing skills to grow within the department.
- Responsible for an effective cross functional collaboration within the business.
- Customer, Product and Business Strategy_
- Ensure Product volume alignment between Integrated Business Planning process and Operational Planning on assigned levels.
- Review, Implementation and Critical Path Execution of the Supply/Demand processes to support strategic initiatives for all Customer/Brand & Sales Channels of the business.
- To be the Single Source of contact for day-to-day business/operations; including full knowledge of Inventory and related Free-To-Sell Inventory of each of the Brands; through accurate management of the relevant Buy Profile Reporting & Management.
- To Lead/Support projects in the business as and when applicable.
- To manage the OTIF for business and Brand/Sales; and to maintain strong relationships across the Business service functions keeping information accurate and relevant.
- Supply/Demand_
- Optimize existing Purchasing process and strive for efficiency and continuous improvement in the Purchasing process.
- Payments Flow Forecast extrapolation; for matching with Financial Planning and Forecasting for matching of Foreign Payments and Cash Flow.
- Create analyses and statistics for Total Inventory and OTIF Reporting.
- Monthly distribution of the Supply vs Customer Plan reflecting market demand by Month to meet planned Sales Orders across Channels.
- Regularly report on the status of Business Inventory and to inform business of risk related to Seasonal Inventory; and to action accordingly as required.
- Support the Business through effective Supply Chain / Purchasing alignment in line with the Inventory review process to facilitate On-Time-In-Full (OTIF) for the Season and business.
- Weekly/Monthly/Quarterly reporting in accordance with the agreed Service Level.
- Shipping, Internal Processes and Systems_
- Management and adherence of local and global timelines and deadlines.
- Overall management of the business Freight Forwarding partners and maintaining Compliance to agreed business SLA.
- Close management and control for Financial requirements/payment as it relates to the Shipping function.
- Oversee Regulatory Compliance and ensure that shipments have been arranged as per Manifest and Local Customs requirements.
- Ensure that system is updated with the correct landed cost calculations. This will ensure that correct duty rate is applied, and goods are declared correctly at customs.
- Maintenance of all required Documentation including GRV for audit compliance.
- Maintaining all shipping operations within budget without compromising speed or efficiency and related cost.
- Manage the adherence to all the required Standard Operating Procedures as set out for the Shipping Department within the Operating Company/Division.
- General_
- Analyse and evaluate Net Margin, Stock Turn and Profit for area of responsibility to assess and highlight areas of positive performance via (Landed Cost improvements).
- Deliver business KPI's as per seasonal/annual budgets as it applies to Shipping and Purchasing.
- Track actual performance against seasonal and annual budgets (Planned Units vs Actual Units Landed).
- Initiate and ensure implementation of agreed corrective action where ne