Executive Assistant to The CEO
3 days ago
**JOB TITLE**:Executive Assistant
**DEPARTMENT**:Executive Team
**REPORTING TO**:Founder and CEO
**PURPOSE OF THE ROLE**:
To provide high-level executive assistance and administrative support to the Founder and CEO. This role serves as a calm and trusted liaison, ensuring seamless communication, strategic scheduling, and proactive coordination of business priorities. The Executive Assistant upholds confidentiality and discretion while enhancing operational flow through meticulous organisation and timely execution.
**ROLES AND RESPONSIBILITIES**:
- Personal Support: Deliver responsive, discreet assistance to the Founder & CEO, acting with tact and professionalism in all engagements.
- Project Coordination: Provide comprehensive administrative support to the Project Office, ensuring deliverables are tracked and deadlines met.
- Communication Management: Act as a first point of contact for internal and external queries, ensuring all correspondence is handled with accuracy and grace.
- Executive Administration: Prepare correspondence, travel itineraries, meeting agendas, and supporting documents across daily, weekly, and monthly cadences.
- Task Execution: Attend to assigned duties with attention to timing, detail, and outcome orientation.
- Strategic Anticipation: Stay ahead of business needs, offering proactive solutions and maintaining preparedness for changing priorities.
- Information Flow: Liaise across departments to ensure communication is well-documented and shared promptly with the Founder & CEO.
*
**KNOWLEDGE AND EXPERIENCE**:
- Matric
- Tertiary qualification (advantageous)
- Minimum of 5 years' experience in a PA or executive support role
- At least 2 years supporting a C-suite Executive or Director
- Experience in event planning and coordination (beneficial)
- Proficiency in Microsoft Office Suite and digital scheduling tool
**SKILLS**
- Advanced analytical, critical thinking, and problem-solving abilities
- High discretion in handling sensitive information
- Detail-oriented with the ability to multitask across fast-paced demands
- Strong verbal and written communication with professional poise.
- Deadline-driven with sound time management and organisational ability
- Capacity to work autonomously and collaborate effectively
- Skilled in negotiation and relationship management
**PERSONAL CHARACTERISTICS**
- Integrity-driven and reliable
- Authentic and grounded in purpose
- Values simplicity in execution and clarity in communication
- Courageous and agile in navigating shifting priorities
- Relational mindset with emotional intelligence
- Self-motivated and confident in decision-making
- Resilient and composed in dynamic environments
- Committed to continuous growth and professional development
**Job Types**: Full-time, Permanent
Work Location: In person
Application Deadline: 2025/08/15
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