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Personal Assistant

3 weeks ago

Pretoria, South Africa Kencorp Executive Search Full time

**Responsibilities**:

- Keeping track of the staff diaries, scheduling meetings, filling in relevant tracking documents
- Acting as a first point of contact: dealing with correspondence and phone calls
- Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
Booking and arranging travel, transport and accommodation
- Organizing events and conferences
- Reminding the manager/executive of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Managing databases and filing systems
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers and clients
- Collating and filing expenses
- Miscellaneous tasks to support chairperson with business and personal matter
- Petty Cash - Ordering the groceries required for the kitchen & balancing the petty cash
- Ordering of stationery, paper & additional items - for the office & site office
- Catering for meetings ( all staff )
- Planning & Co-coordinating Staff functions

**Requirements**:

- Matric
- Secretarial Diploma
- Afrikaans writing documents and memos
- Advanced Excel skills in V LOOKUP and Pivot tables
- Own car
- Only SA Citizens will be considered