Administration - Debtors: Mercedes - Benz Joburg

2 days ago

Johannesburg, South Africa Motus Corporation Full time

**Administration and Compliance**:

- Maintain an updated debtors age analysis
- Ensure Management is alerted of any problems
- Ensure credit notes and write offs are passed according to policy and the DOA
- Ensure accurate compliance with VAT legislation

**Asset Accounting**:

- Ensure 100% accuracy at all times when dealing with Company assets

**Risk Management**:

- Ensure that internal controls and company policies are adhered to and assist in testing of compliance
- Ensure passwords remain confidential at all times
- Doubtful debts to be monitored and reported immediately to Management
- TransUnion checks are done for all new customers and whenever an increase in credit is required
- Ensure credit references are checked
- Caution or stop sales to high risk customers

**Position Overview**:
**Specific Role Responsibilities**:
**Financial Reporting**:

- Ensure reporting deadlines are met
- Debtors days outstanding to meet Company standards
- Banking to be done daily - Process and allocate payments accurately to Customers and accounts
- Ensure all account allocations are accurately processed - over and under payments are resolved timeously
- Ensure staff debtors are processed monthly
- Ensure Debtors controlled are within credit limits
- Ensure that debt collections where legal proceedings have occurred are monitored regularly
- Journal entries recorded are approved per the DOA and with relevant documentation attached
- Settlement discounts are only applied to accounts paid within their credit terms
- Reconciliation of ledgers are kept up to date and cleared monthly
- Prepare and submit the bad debt schedule weekly and monthly for review
- Ensure weekly and monthly reports are sent out within set deadlines (i.e. cash sales, vehicle debtors, JR1, Mobilo accounts etc.)
- Ensure Debtor statements are sent out within set deadlines
- Ensure an effective interface between Dealerships, Departments and Customers
- Ensure all interaction with customers are professional and courteous
- Ensure Management is alerted of any problems

**Qualifications and Experience**:

- Minimum Grade 12
- 1-2 years’ experience in a similar function/role/position
- Computer Literacy (preferably Kerridge experience)
- Proficient in Ms Office especially Ms Excel

**Skills and Personal Attributes**:

- Integrity
- Self-driven
- Team Work
- Deadline driven
- Follow through skills
- Ability to cope under pressure
- Interpersonal skills (emotional maturity / cross functional collaboration)

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