Project Manager

Islamic Relief South Africa (IRSA) is a member of Islamic Relief Worldwide (IRW), a UK based international relief and development charity, which aims to alleviate the suffering of the world’s poorest people.

Position Identification

Position Title: Project Manager - 2 Positions

Organisation: Islamic Relief South Africa ‘IRSA’

Location: Johannesburg

Reports to: Regional Programmes Coordinator - JHB

Grade: TBD

Purpose of Position

The Project Manager will play a central role in ensuring that the main elements of the project are achieved in a timely and effective manner.

Key Accountabilities

1. Project Management
- Ensure that the project is implemented according to plan from the beginning to the end, and that agreed objectives have been met.
- Ensure implementation of the agreed-upon funding proposal, assist with revising the proposal and budget over time if required, based on input and feedback from key stakeholders.
- Work closely with individuals and groups supporting the delivery of any activity, while determining roles and responsibilities based on activity requirements and timeframes.
- Ensure that project documentation is well managed and available to relevant stakeholders,

Planning, Monitoring, Evaluation & Reporting (PMER) and for audit purposes.
- Ensure that relevant indicators are recorded, tracked and reported.
- Draft and Manage project MOUs, contracts and agreements to ensure good project governance.
- Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence
- Establish practices, templates, tools and partnerships to expand and mature these capabilities for the organization.

2. Financial Management and Controls
- Oversee the efficient administration of the project in terms of finances, consultant contracts, keeping of records/minutes and other administrative tasks as required.
- Provide timely and high quality finance reports to the Line Manager on the results of the process.

3. Project Monitoring
- Communicate progress, risks, expectations, timelines and milestones to appropriate stakeholders.
- Establish and maintain a usable and well-communicated schedule for all phases of the projects, ensuring effective Monitoring and Evaluation system.
- Conducting regular field visits to ensure effective implementation of projects activities.
- Provide on-site leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones.

4. Reporting
- To provide quarterly and monthly narrative reports to the IR Programmes Department.
- Develop regular projects updates and timely narrative activity reports, as required.
- Ensure compliance to legislative requirements of KZN for the smooth operations of the project, more details to shared later.

5. Others
- Travel and spend time within the field for 60% of the year.
- Carry out, where possible, any other duties that is in line with the job purpose as requested by the line-manager.

Key interfaces:

- Communicates effectively and systematically across the organization.
- Regional Programmes Coordinator-KZN
- Admin Assistant
- All staff

Educational Qualification:

- A graduate degree in development, humanitarian or any other related field.

Skills & Knowledge Required
- Minimum of 3 years of successful project management experience in the humanitarian/development field (Rehabilitation and construction project management, and capacity building areas).
- Knowledge of the humanitarian and development sectors, and experience with and knowledge of humanitarian standards.
- Proven skills in leading, reporting, analysing and problem-solving.
- Well-developed organizational and planning skills.
- Management skills, including strong teambuilding skills.
- Able to communicate verbally and written in English.
- Good Computer Skills (PowerPoint, Word, Excel, Ms Project).
- Punctuality and respect for rules and procedures.
- Able to work independently, i.e. with mínimal supervision and well under pressure.
- Must be able to maintain the highest level of confidentiality regarding work-related information and data.

Key Islamic Relief Qualities Required
- It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to IR’s vision and mission as per below:

- Excellence (Ihsan): Our actions in tackling poverty are marked by excellence in our operations and conduct which are deserving of the people we serve.
- Sincerity (Ikhlas): In responding to poverty and suffering our efforts are driven by sincerity to

God and the need to fulfil our obligations to humanity
- Social Justice (Adl): Our work is founded on enabling people and institutions to fulfil the rights of the poor and vulnerable. We work to empower the dispossessed towards realising their

God-given human potential and developing their capabilities and resources.
- Compassion (Rahma): We believ